About the position
ENVIRONMENT:
IDENTIFY and implement process improvements to increase efficiency and productivity by providing seamless, high-level administrative support as the next Assistant to the Executive: Sales wanted by a dynamic Micro Insurer. Your core focus will be providing administrative support to the Executive: Sales, including scheduling, coordination, communication, and daily sales operations logistics. You will also maintain accurate customer and product databases; collate sales reports and prepare PowerPoint presentations while coordinating arrangements for the annual Sales Conference. The successful incumbent must have Grade 12/Matric or equivalent and preferably hold a Secretarial or Administrative Assistant Diploma, or equivalent qualification with strong administrative & presentation skills, fast and accurate typing ability and proficiency with MS Office, particularly Excel, Word, and Outlook, is required.
DUTIES:
- Identify and implement process improvements to increase efficiency and productivity.
- Maintain accurate customer and product databases and track relevant data.
- Arrange travel and itineraries for the Executive: Sales.
- Coordinate arrangements for the annual Sales Conference.
- Maintain organized documentation, filing system and prepare high level reports or presentations.
- Collate sales reports and prepare PowerPoint presentations.
- Provide administrative support to the Executive: Sales, manage complex schedules, coordination, communication, organise high level corporate meetings, and daily sales operations logistics.
- Assist with queries from District Branch Managers.
- Support performance analysis and help identify areas for improvement.
- Ensure effective coordination between teams and departments.
- Draft letters relating to the Sales Advisor Division as required.
- Prepare requisitions, including travel and refund requests, as required.
- Direct and coordinate daily office activities, facilities, and internal administrative workflows.
REQUIREMENTS:
Qualifications -
- Grade 12 or an equivalent qualification is essential.
- A Secretarial or Administrative Assistant Diploma, or equivalent qualification, is preferred.
Experience/Skills –
- Minimum 4 – 5 years experience of relevant functional administrative or office support / management.
- Excellent written and verbal communication skills in English are required.
- Strong presentation skills are required.
- Proficiency in MS Office, particularly Excel, Word, and Outlook, is required.
- Strong attention to detail and a high level of accuracy.
- Ability to handle confidential information with discretion.
- Fast and accurate typing skills.
- Strong communication skills, with the ability to engage effectively with colleagues, other departments, and management.
- Good time management skills, with the ability to deliver results and meet deadlines.
- Self-motivated, with the ability to work independently and collaboratively as part of a team.
Advantageous –
- Experience in the Financial Services industry.
- Additional language skills.
Desired Skills:
