About the position
To ensure efficient and effective management and coordination of the HR Information and coordination
JOB DESCRIPTION
HR Information and data analysis and reporting
- Conduct basic desktop research including trends and patterns of HR information and data
- management and provide recommendations.
- Monitor data integrity and accuracy, identify and resolve any discrepancies
- Develop and maintain relevant databases as required.
- Generate and distribute routine and ad hoc reports for CD:HR and other stakeholders as directed.
- Draft Memos to update DSTI employees on appointments, resignations, promotions, acting appointments, etc. monthly
- Conduct continuous data analysis to identify trends, patterns, and areas for improvement.
- Draft reports and update dashboards to support HR decision-making
Office administration and coordination
- Draft and edit or make inputs on memos, submissions, letters, etc. from the office of the CD attaching all relevant documentation, specifying required action, and facilitate processes connected therewith.
- Analyse all the documents for the CD’s attention. Make inputs and engage with the relevant components where necessary and process them for CD’s attention.
- Note all the CD’s comments on the various documents, follow-up with the relevant components/ stakeholders and ensure update/ response is submitted to the CD within the set timelines.
- Compiling and updating the inputs for the dashboard on decisions made and make follow-ups.
- Administer documents and check for compliance in line with the required DSTI standards (Style guide, templates, etc.) or government prescripts.
- Compile and update HR calendar of events and follow-up on actions or support implementation as directed by the CD.
- Monitor incoming and outgoing documentations and compliance as outlined by various units.
Reports coordination
- Develop and maintain a list of external legislative plans and reports and ensure submission to relevant institutions within the required timelines.
- Facilitate and consolidate internal reports such as risk register, annual reports, quarterly reporting, etc.
- Track progress on the HR year plan in collaboration with HR Directorates.
- Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects.
- Ensure compliance, reporting requirements, and data is secured when providing reports
- Facilitate inputs for parliamentary questions.
Budgetary support
- Coordinate information on monthly expenditure patterns.
- Ensure expenditure monitor for the CD and the Ds is done.
- Reconciling expenditure projection of the Chief
- Directorate against actual spending.
- Monitor and check all submissions with financial resources / commitments required has budget confirmation attached
HR Policies / procedures
- Coordinate policy review meetings and provide inputs
- Ensure adherence to relevant template, regulations, policies, circulars, Acts, etc
- Track progress of policies on reviews and consultations with all the relevant
- stakeholders
- Plan, coordinate and lead HR advocacy sessions.
HR projects, documents and records Management
- Facilitate/coordinate the HR planning and reporting process in line with DPSA prescripts, identify areas that require attention and follow-up through HR components.
- Manage the document tracking system in the CDs Office.
- Keep records of all documents for the programme electronically and manually as required.
Manage human resources and performance administration
- Supervise subordinates (incl. performance agreement and assessments)
- Coaching and mentoring of employee/s
- Perform other duties, including administrative related to the job for effective performance of the Unit.
JOB REQUIREMENTS
- NQF level 6 qualification in Human Resource field or other related qualification.
- Minimum of 2 years’ experience in the administration human resources or administration functions
Desired Skills:
- Organising skills
- Analysing skills
- Good Communications Skills
