Assistant Director: Admin - Secretariat Support

About the position

Purpose

To provide secretariat and logistical support in the Office of the Director-General.

Key Result Areas

• Provision of secretariat support services for executive meetings
• Logistical support for executive meetings
• Coordination of ODG Unit meetings and planning sessions
• Distribution of external Cabinet memos and coordination of Minister's Cabinet briefing notes
• Providing admin support
• Document and information management

Competency Requirements

Knowledge

• Excellent knowledge of government processes
• Knowledge of organising, planning, executing and monitoring projects
• Knowledge of departmental policies and procedures
• Knowledge of secretariat support services
• Understanding of Minimum Information Security Standards.

Skills

• Organisation and administration skills
• Excellent verbal and written communication skills
• Report writing, editing and presentation skills
• Well-developed interpersonal and problem-solving skills as well as an ability to coordinate work within a team environment
• Self-driven and ability to meet deadlines
• Client orientation and customer focus, Stakeholder relations and Networking
• Ability to work under pressure with minimum supervision
• Inclination to pay attention to detail and willingness to take initiative
• Problem solving skills
• Computer literacy
• Project management skills

Personal Attributes

• Ability to work with diverse people
• Ability to work under pressure
• Ability to work independently
• Team player
• Be innovative and creative
• Ability to make decision
• Focused on clients and results
• Pay attention to details
• Reliable and trustworthy

Qualifications and Experience

• A three-year national diploma or degree (NQF level 6) in office management, public administration, management or business management or equivalent qualification.
• A minimum of 2-3 years' work experience in secretariat support services, administration environment and records management.

Desired Skills:

• Report writing
• editing and presentation skills
• Client orientation and customer focus
• Stakeholder relations and Networking