About the position
Our client, a prestigious company in Cape Town, is seeking an exceptional Assistant Company Secretary to join their Legal and Corporate Services Division. This is a pivotal role supporting corporate governance excellence.
The Role
As Assistant Company Secretary, you will be instrumental in managing and administering all matters relating to corporate governance and the company secretarial portfolio. You'll work closely with the Board of Directors, various Board Committees, and senior stakeholders, ensuring meticulous governance compliance and seamless board operations.
Key Responsibilities:
Corporate Governance & Compliance
- Support the Company Secretary in fulfilling statutory duties as outlined in the Companies Act, 2008
- Ensure compliance with Companies Act, King IV, and other relevant legislation
- Prepare governance documentation including Board Resolutions, MOIs, AGM materials, and statutory submissions to CIPC
- Maintain and update directors' interests, governance documents, and compliance checklists
- Provide corporate governance advice to the Board and Executives
- Collaborate with Internal Audit on governance and compliance risk mitigation
Board & Committee Administration
- Attend and prepare minutes for Board meetings, AGMs, and Committee meetings (HRRC, Social & Ethics, Property, Audit & Risk)
- Coordinate compilation and timely distribution of Notices, Agendas, and Board packs
- Manage annual workplans and meeting schedules for Board and Committees
- Facilitate Board evaluation processes and induction of new Board members
- Liaise between the Board and external stakeholders, consultants, and auditors
- Ensure proper documentation storage, metrofiling, and archiving
Financial Management
- Manage the Company Secretarial budget with delegated authority
- Collaborate on Board of Directors budget planning and management
What You'll Need to Succeed
Essential Qualifications & Experience:
- CIS Qualification (Chartered Institute of Secretaries)
- 5+ years' post-qualification experience in corporate governance and company secretarial environment
- PA skills and experience would be advantageous
- IODSA membership (advantageous)
Technical Knowledge:
- Comprehensive understanding of Company Secretarial functions
- Strong knowledge of Companies Act, King IV Code, and legislative frameworks
- Familiarity with B-BBEE requirements
- Understanding of corporate policies, procedures, and ethics
- Financial acumen
Key Skills:
- Microsoft Office Suite and Company Secretarial software proficiency
- Exceptional written and verbal communication
- Strong logical reasoning and problem-solving abilities
- Numerical reasoning and financial understanding
- Networking, collaboration, and relationship management
- Conflict resolution and negotiation
- Leadership and emotional intelligence
- Multitasking and time management excellence
Please note that only shortlisted candidates will be contacted
Desired Skills:
- CIS qualification
- company secretary
- Companies Act
- King IV Code
- B-BBEE Requirements
