ASSISTANT COMPANY SECRETARY

About the position

ASSISTANT COMPANY SECRETARY

NB: We are specifically looking for candidates with:

** Experience in the financial sector and
** A strong advisory background in corporate governance or related functions.

TO APPLY Send whatsApp to Shashi on cell number in REF above for email address shashi@mployglobal
CLOSING DATE 2 JUNE 2025

PURPOSE
The Assistant Company Secretary II is responsible for the provision of the company secretariat and administrative requirements of the the company and the Board. Ensure that the compliance, governance and roles and responsibilities of management and are aligned and within the statutory / governance frameworks, ethical standards and best practice.
Monitor that decisions of the Board are implemented and aligned to governance structures.

QUALIFICATIONS AND EXPERIENCE:
Minimum Requirements
1. A post-graduate degree in Law, Finance, Audit, Accounting or relevant.
2. A minimum of 7 - 8 years' experience in Corporate Secretariat function.
3. Experience in engaging and advising Board members and high-level dignitaries.
4. Experience in the legal, commercial and business environment.
5. Experience in working with external auditors, legal advisers, and bankers.
6. In-depth understanding of the Companies Act and King IV Code, Financial Services Regulations Act (FSRA)
and Public Finance Management Act (PFMA)

Desirable Requirements
7. Legal qualification.
8. Experience in carrying out the duties of an Assistant Company Secretary in a state-owned entity.
9. Experience in a banking and or financial sector.

Key Measurements of Outputs:
1. Ability as second in charge to carry out the Company Secretarial function in the absence of the Company Secretary.
2. Quality of advice and guidance to Board and Directors.
3. Effective orientation of the Board of Directors.
4. Effective follow-up and monitoring to ensure implementation of Board Decisions.
5. Compliance with legislation in respect of the Companies Act and King IV.
6. Efficient and effective provision of secretarial administration.
7. Clean audit.

KEY PERFORMANCE AREAS
1. Company Secretariat Functions

• Work with the Company Secretary to ensure the smooth functioning of the Bank's corporate governance and compliance with legal and regulatory requirements.
• Provide advice to the Board and all Directors on corporate governance and how to discharge their responsibilities/ duties and liabilities under the Companies Act, King IV Code and within ethical standards and overall corporate governance framework.
• Facilitate the orientation of new Directors and ensure adequate onboarding and understanding of their appointment and the company.
• Facilitate training for Directors as required including updating the Board on issues of policies and practices of all company divisions and agencies.
• Act as a point of contact and enable communication between board members and management, ensuring the timely flow of information and follow-up on action items.
• Act as a secondary point of contact and source of advice/ guidance for Directors on matters concerning the Bank and its activities to assist their decision-making process.
• Provide advice on legal and compliance matters affecting the Bank, the Board and particularly governance structures.
• Report to the Board on any failure of the Bank or Director to comply in terms of their legal responsibilities.
• Monitor the implementation of decisions of the Board of Directors, liaise with action owners and report on challenges in implementation.
• Keep under review all legal and regulatory developments affecting the Company's operations and report to the Board.
• Act as a sounding board for the Company Secretary on matters that concern the Directors and provide guidance in the absence of the Company Secretary.
• Responsible for ensuring proper and orderly conduct of meetings and board committees as assigned and covering and servicing the AGM.
• Facilitate the completion and updating of corporate disclosures.
• Stay abreast of changes in corporate law and regulations and ensure the company's compliance with all statutory requirements.

• Compile and draft reports in line with governance, legal and regulatory requirements and as requested by the Directors.

• 1. Committee Support and Administration

• Facilitate the review and update of Charters and Terms of Reference of the Board and Board subcommittees.

• Develop and implement procedural and administrative systems to enable the smooth running of the secretariat function.
• Responsible for obtaining approval and circulation of Board and Committee minutes together with the action list where assigned.
• Compile and circulate documents for the Board and sub-committees as per the terms of reference and agreed timelines.
• Draft and distribute written resolutions for the action owners as requested.

• Maintain the meeting registers and ensure all filing requirements are completed on time and meet legal requirements including safeguarding confidential documents.

• 1. Stakeholder Engagement

• Provide guidance and training to relevant employees on corporate governance and communicate
  changes or updates that impact the organisation.

• Engage and guide action owners and business on requirements for the Board and sub-committees and templates to be utilised.
• Review submissions, provide quality assurance and liaise with owners on the submission requirements and any queries on the submissions.

Desired Skills:

• Company Secretariat Functions
• Ability as second in charge to carry out the Company Secretarial function in the absence of the Company Secretary.
• Corporate Secretariat skills
• Experience in engaging and advising Board members and high-level dignitaries.

Desired Work Experience:

• More than 10 years

Desired Qualification Level:

• Honours

About The Employer:

TO APPLY Send whatsApp to Shashi on cell number in REF above for email address shashi@mployglobal
CLOSING DATE 2 JUNE 2025