Assistant Company Secretary

About the position

Overview:

Our client, a leading global Asset Manager is seeking to hire an Assistant Company Secretary. Our client’s company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework. They are looking for an individual with exceptional organisational skills, a keen eye for detail and a robust understanding of legal and regulatory environments. This role requires a proactive approach to handling a broad range of responsibilities from organising board and committee meetings, minute taking and statutory filings, as well as being involved in a number of governance projects

Responsibilities:

• Have responsibility for a portfolio of committee and/or board meetings together with the administration of those meetings. In addition, you will be responsible for a number of day-to-day support functions, working closely with team members to maintain an efficient and professional company secretariat function across the Group

• Act as the Secretary to various committees and corporate entities within the business including preparing and distributing committee agendas and packs, drafting minutes and matters arising
• Coordinate and prepare responses to all ‘Know Your Client’ and due diligence requests
• Assist in responding to company secretarial requests related to our Africa entities, as well as from other business units
• Oversee the annual review of committee terms of reference
• Assist and oversee the maintenance of statutory records for relevant entities on Diligent Entities and ensuring that the system is kept up to date and accurate
• Be responsible for maintaining structure charts for the Group
• Provide inputs to sections of the company secretarial procedures manual
• Assist the senior company secretaries, including the Group and Deputy Group Company Secretaries, as required

Requirements:

• A degree in law or similar profession
• Minimum of four years previous company secretarial experience
• Relevant corporate governance qualification (preferred, but not essential)
• Working knowledge of SA Companies Act, relevant corporate governance codes and regulations
• Experience in using company secretarial software, specifically Diligent Board and Diligent Entities

Core competencies:

• The ability to build and maintain meaningful relationships
• Driven by results
• A client focused and collaborative approach
• Intellectual curiosity
• Ability to analyse, interpret and assimilate information

Desired Skills:

• Company Secretarial Services
• Corporate Governance
• Legal Familiarity