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Executive Manager: Shared Forensic Capability Division at Financial Intelligence Centre

R Undisclosed

Permanent Executive position

Pretoria

Posted 22 May 2025 by Financial Intelligence Centre

Expires in 29 days

Job 2611564 - Ref FIC_462

Description

FIC is an equal opportunity employer. Preference will be given to suitably qualified AFRICAN FEMALE applicants in line with our Employment Targets and our commitment to diversifying our workforce.

JOB PURPOSE

Oversee and lead the state forensic capability division of the FIC to provide forensic services for high-end complex impactful matters, in relation to serious financial and economic crimes to support and advance the achievement of the FIC's objectives and functions within the legislative framework of the FIC Act

KEY PERFORMANCE AREAS

• Oversee the strategic mission and vision of the State Forensic Capability division that supports the FIC's broader strategic objectives.
• Lead the facilitation, design and the implementation of forensic products and services in relation to government wide initiatives in relation to complex high-profile forensic investigations into serious financial or economic crime, that undermines national interest.
• Lead the facilitation of the interdivisional relationships within the FIC, external stakeholders, and role players to ensure access to appropriate forensic services and information.
• Oversee and manage strategic partnerships and stakeholders.
• Collaborate with law enforcement agencies that are mandated to fight serious corruption and complex money laundering with a view to identify the suitable cases for prioritisation.
• Lead the division within policy, precedent, and standards to achieve objectives and reporting on achievements as and when required.
• Establishes performance expectations and determines priorities for the division.
• Partner with the Director of the FIC and executive managers in respect of matters which might arise from reports, strategic direction, forensic services and participates in the development of strategic and threat analysis activities.
• Oversee the strategic maintenance of a synergies between the Shared Forensic Capability division and other divisions within the FIC.
• Oversee the strategic mission and vision of the State Forensic Capability division that supports the FIC's broader strategic objectives.
• Lead the facilitation, design and the implementation of forensic products and services in relation to government wide initiatives in relation to complex high-profile forensic investigations into serious financial or economic crime, that undermines national interest.
• Lead the facilitation of the interdivisional relationships within the FIC, external stakeholders, and role players to ensure access to appropriate forensic services and information.
• Oversee and manage strategic partnerships and stakeholders.
• Collaborate with law enforcement agencies that are mandated to fight serious corruption and complex money laundering with a view to identify the suitable cases for prioritisation.
• Lead the division within policy, precedent, and standards to achieve objectives and reporting on achievements as and when required.
• Establishes performance expectations and determines priorities for the division.
• Partner with the Director of the FIC and executive managers in respect of matters which might arise from reports, strategic direction, forensic services and participates in the development of strategic and threat analysis activities.
• Oversee the strategic maintenance of a synergies between the Shared Forensic Capability division and other divisions within the FIC.
• Ensures that the FIC Executive Management Committee is informed of high impact and strategic developments arising from the forensic reports/products and provides direction.
• Is an integral member of the FIC's executive management team, participates in all the FIC's strategic management activities, including strategic planning, business operations monitoring and reporting.
• Directs and optimises resources to meet established objectives and to deliver results as per the FIC's strategic mandate.
• Oversees the development of operational plans to achieve identified objectives in support of the FIC's strategic objectives
• Creates an enabling work environment to ensure maximum productivity of employees.
• Maintains statistics involving the reporting to the FIC, referrals to law enforcement and the products of work within the division.
• Represents the FIC in strategic and operational domestic and international fora in accordance with the FIC mandate.
• Lead and ensure correct responses to complex high-profile forensic investigations support matters.
• Lead the production of evidence that is admissible in criminal proceedings concerning the flows of funds.
• Oversee the identification and assessment of highly complex, complete, and accurate reports / affidavits and testimony (where required) and work with senior members of other government departments / agencies in support of law enforcement efforts.
• Confers with the Director and other Executive Managers in respect of issues which might arise from reports, strategic direction, forensic and participates in the development of strategic and threat analysis activities.
• Maintains a synergy between the work done in this division and the rest of the FIC.
• Keeps the FIC informed of important developments arising from the forensic operational environment and advises accordingly. Maintains statistics involving the reporting to the FIC, referrals to law enforcement and the products of work within the division
• Ensures provision of regular reports on the reporting trends including typologies reports to the FIC.
• Engage closely with law enforcement agencies to promote the utilisation of forensic reports , engaging with the accountable institutions on feedback based on the reports that they have filed.

EDUCATION, SKILLS AND EXPERIENCE

Education
• BCOM Accounting or equivalent with accounting/auditing as major subjects
• Post Graduate Diploma in financial investigative or Forensic Accounting or certification in Forensic Accounting.
• Anti-money laundering training or practical experience in the field of combating the proceeds of crime is a prerequisite.

Experience
• At least 15 years' experience in a relevant field. Working experience and applied practical experience in the following industries are relevant:
Education
• BCOM Accounting or equivalent with accounting/auditing as major subjects
• Post Graduate Diploma in financial investigative or Forensic Accounting or certification in Forensic Accounting.
• Anti-money laundering training or practical experience in the field of combating the proceeds of crime is a prerequisite.

Experience
• At least 15 years' experience in a relevant field. Working experience and applied practical experience in the following industries are relevant:
o Policing / Law enforcement
o Forensic investigations or litigation
o Accountancy or forensic accountancy
o All or any of the above need to include applied experience in forensic evidence in judicial processes.
• A minimum of 7 years work experience in a senior management capacity in a relevant institutional context involving forensic work in financial investigations.

Skills
• Display and apply advanced knowledge and experience of working with SA's criminal justice and security cluster value chain.
• Experienced in coordinating or leading complex financial investigations and teams.
• Stakeholder management skills
• Applied knowledge of the criminal justice, security, and financial regulatory framework.
• Applied working knowledge of the Constitution, Criminal Procedure Act, the POCA and FIC Act as well as South African laws of evidence.
• Working knowledge of data analysis applications, tools, and systems
• Advanced financial investigative and analysis skills.
• Know and understand the provisions of the FIC Act and other anti-money-laundering legislation and international standards.
• Know and understand the FIC Act processes and procedures.
• Extensive proven legal drafting skills.
• Advanced verbal communication skills.
• Good people management skills.

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1. USERS, YOUR AGREEMENT AND PRIORITY
2. CHANGES TO THE WEBSITE AND WEBSITE CONTENT
3. OTHER WEBSITES AND RESOURCES
4. YOUR USE OF THE WEBSITE AND YOUR LIABILITY
5. OUR LIABILITY
6. JURISDICTION AND INVALIDITY
7. ENSURING QUALITY OF CONTENT
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10. ECOMMERCE TERMS AND CONDITIONS
11 DATA PROTECTION OBLIGATIONS FOR ECOMMERCE CUSTOMERS
12 ECOMMERCE DEFINITIONS
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2.6 For the purpose of performing the Website Services, the Company may cooperate with media partners and host the Website, data relating to the users and Website Services or parts thereof, at further websites and/or on third party hardware.

3 OTHER WEBSITES AND RESOURCES

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4 YOUR USE OF THE WEBSITE AND YOUR LIABILITY

4.1 Your account and password

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4.1.2 You may not use anyone else’s account at any time, without the permission of the account holder.
Any links provided on the Website are provided for your interest or convenience only and do not represent or imply any endorsement by us of such linked websites and we cannot be held liable for any loss or damage which may arise from use of such third party websites or contracts entered into resulting from the use of such third party websites.
You acknowledge that the use of such third party websites is governed by the terms and conditions of use applicable to such websites.

4.2 Privacy and Information provided by you including User Content

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4.3 Creating and Posting User Content

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6 JURISDICTION AND INVALIDITY

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7 ENSURING QUALITY OF CONTENT

7.1 The following rules are in place to protect the quality of the Content on the Website. The maintenance of quality Content seeks to ensure that jobseekers can find the positions most relevant to their requirements quickly and easily and that Contract Users and Ecommerce Users receive relevant job applications.

7.2 These rules are intended to make the Website easier to use, thus attracting more jobseekers to apply for your jobs.

7.3 By enforcing these rules, we provide a level playing field for all Contract Users and Ecommerce Users using the Website Services while at the same time increasing the long term benefits you will reap from your subscription with us. Failure to adhere to these rules may result in action being taken by the Company, up to and including termination of our Agreement with you.

7.3.1 Job Advertisement: Title and Description

The title of a job advertisement must accurately reflect the job's description. It is to no-one’s advantage if a jobseeker has to click on the title of a job advertisement unnecessarily, only to find that the job description does not match.
Job advertisements should not use excessive CAPITAL LETTERS or **** Punctuation!!!!
Avoid generic job advertisement titles such as "TEMPS, TEMPS, TEMPS" or "Legal, Legal, Legal".
Job advertisement titles and descriptions should not contain excessive use of search keywords which would disproportionately affect the position of your job advertisement in the search rankings.
Hidden or "white text" included in job advertisements or otherwise on the Website is prohibited.

7.3.2 Job Advertisement usage

Job advertisements perform best if they are allowed to remain on the Website for 30 days from the date they are first uploaded, ensuring the best possible response. Job advertisements will automatically expire after 30 days.
Job advertisements must stay live on the Website for such minimum period of time as may be determined by the Company at our discretion. This is to ensure that jobseekers who receive your job advertisements by email will not find a job to have expired during that timeframe. The Company retains the right to amend the minimum live duration required in respect of jobs advertised on the Website.
Each job may be advertised once only. Posting duplicate or similar job advertisements that relate to the same job provides unrealistic search results and is deeply frustrating for jobseekers. Advertisement of the same job twice, at the same time, is prohibited, including where the description of the job is changed or rephrased.

7.3.3 Filled roles & CV Collection

If the job being advertised has been filled, the job advertisement must be removed as soon as possible.
If you are recruiting in order to build a panel of CVs for a job that is available from a certain date in the future but that is not vacant on the date the job advertisement is posted, this must be made clear to the jobseeker in the job description.

7.3.4 Cost to jobseeker

If there is a cost involved to the jobseeker at any stage in the process of applying for or accepting a job advertised, this must be explained in the job advertisement.
If the job advertised offers no basic salary (e.g. if the job operates on the basis of commission only, or is a position registered under or otherwise forming part of a state-sponsored "back-to-work" scheme or similar), this must be clearly stated in the job advertisement. Unpaid internships may not be advertised on the Website.

7.3.5 Job Categorisation

You must ensure that a job is advertised using the correct categories and locations. You may select up to 3 tags to apply to a job advertisement. You may only use tags which accurately describe the job being advertised.

7.3.6 Contact details in job advertisements

You may not include an email address in the job title, job description or anywhere in a job advertisement.
You may not include a phone number in the job advertisement, nor include any information which is intended to, or which results in, a jobseeker being led away from the Website as part of their search for a job.
You may not include third party URL links outside of the Company profile page or applicant tracking system ("ATS") application links.

7.3.7 Specifics to websites

All positions advertised in the graduate category featured in the job listings on the Website must display a maximum requirement of "0-1 years" in the section of the job description entitled "maximum experience required".
All positions advertised in the executive category featured in the job listings on the Website must display a minimum requirement of "6 years" and/or at a minimum a salary of €60,000 in the section of the job description entitled "Minimum Experience Required". However, we recognise the need for flexibility at the Executive Room level and that you may not always wish to disclose the salary. In the event that this is the case, the following alternative options to describe the applicable salary level are available: "negotiable", "not disclosed" and "see description".
You may not include third party URL links outside of the Company profile page or applicant tracking system (“ATS”) application links.

8 OUR PRODUCTS

8.1 Product Definitions

8.1.1 Job Ad

A "Job Ad" is a job advertisement in respect of a single job vacancy.

8.1.2 Slot

A "Slot" is the advertising space on the Website to which a direct employer Job Ad may be uploaded. Slots are available to direct corporate employers. A subscription for a Slot may be purchased for a defined period of time, for example twelve months. The period of time which will apply to a particular Slot is set out in your Contract Form. One Job Ad may be uploaded to a Slot for a 30 day period, which commences on the date the Job Ad is uploaded to the Slot. If a Job Ad is removed from a Slot before the 30 day period applicable to that Job Ad has expired, a new or replacement Job Ad cannot be uploaded to that Slot until the 30 day period applicable to the original Job Ad has expired.

8.1.3 Job Credit

A Job Credit is the single use advertising space on the Website to which a Job Ad may be uploaded. Job Credits are available to recruitment agency customers. Each job credit allows you to post one job for 30 days. Credits can be used at any point within the subscription start date and end date, and can be used to post a new job or renew an existing job fo an additional 30 days.

8.1.4 Refresh/Update

The "Refresh/Update" function is designed to boost a Job Ad which is already live on the Website. A Refresh/Update may be applied to a Job Ad at a maximum frequency of once in its 30 day life cycle. The frequency with which a Refresh/Update is available to users is at the discretion of the Company.

8.1.5 Highlight Job

The "Highlight Job" function refers to a functionality of the Website whereby a Job Ad is made more prominent than other Job Ads appearing in a given search result listing, for a set period of time.
The period of time during which the Highlight Job function is applied to a Job Ad is at the sole discretion of the Company and can be changed at any time without notice.

8.1.6 Promoted Job"

A "Promoted Job" is a dedicated space within each industry category on the Website, which allows a specific Job Ad to be anchored at the top of a given search results listing within a specified category, for a set period of time. The Promoted Job functionality is not exclusive to any user and a Promoted Job will be shown in rotation with other Promoted Jobs during the applicable set period of time, if more than one user is availing of the Promoted Job functionality within a specific category at the same time. The duration of the set period of time applicable to any Promoted Job is at the sole discretion of the Company

8.1.7 Job Alert

A "Job Alert" refers to an email communication that may be sent to recipients who have opted to receive it. A Job Alert comprises a list of Job Ads which relate to the type of vacancies specified as being of interest to the recipient. The "Job Alert" function is made available to you on an automated basis at the sole discretion of the Company, during the period of time immediately after Job Ads are first uploaded to the Website.

8.1.8 Performance Boost

A "Performance Boost" is an additional job alert product included in product offerings to corporate users only. Job Ads to which the Performance Boost function is applied, are included in a second Job Alert email to a given recipient a set number of days after the initial Job Alert was sent to that recipient. A Performance Boost Job Ad will be listed in a highlighted section entitled: "Jobs you might have missed".

8.1.9 Sponsored Job Alert

A "Sponsored Job Alert" refers to a banner advertisement embedded in a Job Alert, which includes a link directing recipients to your Job Ad on the Website. You may target a chosen demographic of recipient using this product, only where criteria on which the demographic is based have first been agreed with the Company. Features of the Sponsored Job Alert include the following:

a Sponsored Job Alert must be purchased separately in respect of separate industry categories, and will be sent to registered jobseekers within that category;
a Sponsored Job Alert is exclusive to you for the period purchased, associated banner advertisements will be limited to your Job Alert only; and
the banner advertisement which comprises the Sponsored Job Alert must be designed and submitted by you and is subject to the Company’s approval.

8.1.10 HTML Mailer

A "HTML Mailer" refers to a one page email document which can be sent to a targeted group of recipients, only where criteria on which the demographic of that group is based have first been agreed with the Company. All content within a HTML Mailer is subject to prior approval by the Company and is subject to availability of this product, to be determined by the Company.

8.1.11 We're Hiring

The "We're Hiring" product offers additional advertising space on the Website homepage, which highlights your company profile to selected traffic based on a jobseeker's cookie profile. Features of the We're Hiring product include the following:

"We're Hiring" spaces are not exclusive to you. Your "We're Hiring" advertisement may be displayed in rotation where more than one user is availing of this product in relation to a specific category of Job Ads at the same time; and
the link embedded behind a "We're Hiring" section must link to a page on the Website.

8.1.12 Display Advertising

The "Display Advertising" product comprises banner advertising which may be displayed across certain sections of the Website. This product is displayed on the Website in the form of leaderboard or MPU ("Mid Page Unit") advertising formats. Links from Display Advertising must always link to a page on the Website.

8.1.13 NIJobs.com CV Database

The "CV database" product allows the Customer to access and use any information submitted by jobseekers registered on the CV Database, subject to the terms of the Privacy Policy.

9 DEFINITIONS AND INTERPRETATION OF TERMS OF USE

Any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.

Agreement	has the meaning given in section 1.2;
Applicable Laws	all applicable laws, statutes, regulations, codes and requirements from time to time in force;
Content	has the meaning given in section 2.1;
Contract Form	has the meaning given in section 2.1;
Contract User	any person or entity who signs a Contract Form with the Company;
Ecommerce User	has the meaning given in the Ecommerce Terms;
Employer	has the meaning given in section 2.2;
Privacy Policy	the Website privacy policy published on the Website from time to time;
Products	the products listed under section 8 of these Terms of Use, as described in that section from time to time;
"user", "you" and "your"	any visitor, jobseeker, recruiter, registered user or unregistered user of the Website including a Contract User and an Ecommerce User, as applicable in accordance with these Terms of Use;
User Content	has the meaning given in section 2.2.
Website Services	has the meaning given in section 2.2; and
Terms and Conditions	means the terms and conditions attached to the Contract Form, and which are defined therein as the Terms and Conditions.

10 ECOMMERCE TERMS AND CONDITIONS

10.1 The terms and conditions in this section (the "Ecommerce Terms") form part of the Terms of Use and apply only in relation to the Ecommerce Services (as defined below) which are requested by an Ecommerce User. The Ecommerce Terms will apply for the duration of the Ecommerce Term, in addition to the remaining Terms of Use.

10.2 Ecommerce Users (as defined below) are business customers that purchase exclusively online from the Company, Ecommerce Services comprising Products that last for the Ecommerce Term.

10.3 Where there is a conflict between the Ecommerce Terms and the Terms of Use, the Ecommerce Terms will prevail, followed by the Terms of Use.

10.4 Payment of Fee

10.4.1 Where an Ecommerce User submits payment of a Fee on the Website in respect of a request for Ecommerce Services, that User enters a binding Agreement with the Company, for the duration of the Ecommerce Term.

10.4.2 The Fee shall be paid by the Ecommerce User using an accepted payments card through the online portal for Ecommerce Services available on the Website. The Fee must be paid in full and in advance of the commencement of the Ecommerce Services.

10.5 Ecommerce Services

10.5.1 The Ecommerce User undertakes to provide complete and accurate information in any request for Ecommerce Services, including in relation to any Ecommerce User requirements and any Job Specification. The Ecommerce User shall be responsible for any information placed on the Website pursuant to Ecommerce Services provided by the Company to that Ecommerce User. The Ecommerce User shall indemnify the Company during the Ecommerce Term and at any time thereafter for any loss, expense or damage incurred by the Company as a result of the Ecommerce User's actions or omissions in connection with its use of the Website, information placed by the Ecommerce User on the Website, the use that it makes of Content provided through the Website or otherwise in connection with this Agreement.

10.5.2 The Ecommerce User shall supervise and control the use of the Website by the Ecommerce User’s employees and any authorised third parties in accordance with the terms of this Agreement.

10.5.3 Where the Ecommerce User deems a jobseeker to be suitable based on the Ecommerce User's requirements, the Ecommerce User may contact that jobseeker to progress their application only where the jobseeker has provided consent to be contacted, using the method of contact to which the jobseeker has given consent.

10.5.4 The Ecommerce User will acknowledge all applications submitted to it on the Website by all jobseekers. The Company cannot guarantee that any Ecommerce User will recruit successfully using the Ecommerce Services.

10.5.5 The Company will be entitled to refuse delivery of the Ecommerce Services to an Ecommerce User at its discretion, notwithstanding its receipt of the Fee. In the event the Company elects not to deliver the Ecommerce Services to an Ecommerce User, then, subject to Applicable Law, the Company will refund the Fee made by that Ecommerce User in respect of those Ecommerce Services, within 28 working days. Payments made by Ecommerce User are otherwise non-refundable.

10.5.6 The Ecommerce User shall notify the Company promptly if the Ecommerce User becomes aware of any unauthorised access to, use of or copying of any part of the Website, including any Content.

10.5.7 The Company may review the information which the Ecommerce User intends to place or has placed on the Website and reserves the right to refuse to place or may remove, amend or discontinue displaying any information which is in breach of this Agreement, of any Applicable Laws or which it considers in its sole discretion to be contrary to the best interests of the Company. Any Fee paid for Ecommerce Services that relate to such information is non-refundable.

10.6 Liability

10.6.1 The Ecommerce User will comply with all Applicable Laws, including without limitation the Employment Rights (Northern Ireland) Order 1996, all relevant equality legislation including without limitation, the Disability Discrimination Act 1995 (as amended), the Sex Discrimination (NI) Order 1976 (as amended), the Fair Employment and Treatment Order (Northern Ireland) Order 1996, the Race Relations (NI) Order 1997, the Employment Equality (Sexual Orientation) Regulations (Northern Ireland) 2003, the Employment Equality (Age) Regulations (Northern Ireland) 2006 and any applicable data protection laws, including

The Data Protection Act 1998 and the Privacy & Electronic Communications (EC Directive) Regulations 2003 SI 2003/264 and any laws or Regulations implementing Directive 95/46/EC (Data Protection Directive) or Directive 2002/58/EC (ePrivacy Directive); and or;
The General Data Protection Regulation (EU) 2016/679 (GDPR), and/or any corresponding and equivalent national laws or Regulations (Revised UK DP Law) The Ecommerce User shall indemnify the Company against any losses that arise in connection with any failure by the Ecommerce User, or any of its employees, contractors, agents or other authorised representatives, to comply with the obligations in this section 10.6.1.

10.6.2 If the Ecommerce User breaches any of its obligations in this Agreement, including if the Ecommerce User provides false or misleading information on the Website, or breaches any Applicable Laws, the Company may cease the Ecommerce Services immediately without prejudice to the Company's right to claim damages and other relief. Without prejudice to the indemnity provided in section 10.6.1, the Ecommerce User shall take all reasonable steps to ensure the reliability and trustworthiness of any employees or other of its authorised representatives who have access to personal data of any person that submits information to the Ecommerce User via the Website, or any registered user of the Website.

10.6.3 The Company provides the Ecommerce Services to enable the Ecommerce User to search for suitable potential employee profiles. The Company does not guarantee suitability or availability of potential employees and hereby excludes to the greatest extent permitted by law, and except as expressly set forth in this Agreement, all warranties, conditions, representations, statements, terms and provisions express or implied by statute, common law or otherwise are excluded to the greatest extent permitted by law, in relation to the Ecommerce Services.

10.6.4 Nothing in this Contract will be construed as creating a partnership, joint venture or relationship of employment between the parties for any purpose whatsoever.

11 DATA PROTECTION OBLIGATIONS FOR ECOMMERCE CUSTOMERS

11.1 Database and Personal Data. In the use of the Products and Services, the Company provides and has access to, and the Customer will have access to the Recruitment Management System (also known as RMS) (the "Database") which contains the following types of personal data relating to job applicant’s:- name; email address; CV information (such as applicant’s education, work experience, skills and interests); personal data contained in additional documents that an applicant attaches to a job applicant ("Personal Data") .

11.2 Purpose. The Personal Data is used by the Company to fulfil its obligations to data subjects who are job applicants and/or registered users of the Company and the Customer uses the Personal Data and Database to process the Personal Data for the purpose of hiring potential applicants and managing job applicants.

11.3 Joint Control. Each of the Company and the Customer jointly determine the purposes and means of processing of the Personal Data. Thus, the Parties are joint controllers with regard to such processing and the following clauses shall apply to their respective roles and responsibilities under Applicable Data Protection Law. To the extent either the Company or the Customer process personal data other than Personal Data via the Products and Services or otherwise, each of the Company and the Customer shall be separate data controllers in respect of such processing.

11.4 Joint Processing. The parties will handle all relevant processing of Personal Data jointly.

11.5 Responsibility. The parties will jointly be responsible for their processing of Personal Data in compliance with Applicable Data Protection Law. The Company and the Customer shall jointly ensure that the Personal Data is not otherwise processed without authorization and will restrict access to it on a need-to-know basis.

11.6 Data Protection Notices. The parties agree that it is each party’s responsibility under Applicable Data Protection Law to provide the information under Articles 13 and 14 GDPR regarding its data processing activities in an appropriate and legal manner. The parties shall mutually assist each other using reasonable means.

11.7 Essence of Joint Control Arrangement. The parties agree that it is each party’s responsibility to provide data subjects information on the essence of the parties' data sharing agreement that is set forth within this Agreement.

11.8 Data Subject Rights. The parties acknowledge that relevant data subjects may have various rights with respect to their Personal Data ("Requests" or a "Request"). In particular, the relevant data subjects may have the right to Request access to and receive a copy of their Personal Data held by the Parties. Furthermore, the relevant data subjects may demand that the parties rectify, erase or restrict their Personal Data if these are incorrect or processed contrary to this Agreement or Applicable Data Protection Law. The relevant data subjects may potentially object, on grounds relating to their particular situation, at any time to processing of their Personal Data vis á vis the parties.

11.8.1 The parties agree that it is each party’s responsibility to answer a relevant data subject Request directed to it in an appropriate and legal manner. The parties shall mutually assist each other using reasonable means in case of relevant data subject Requests. As between the parties, the responsibilities are allocated as follows:

Regarding the right of access (Art. 15 GDPR) and the right to data portability (Art. 20 GDPR) the Company is responsible regarding the data which the Company is able to access. The Customer is responsible regarding the Personal Data, which the Customer adds, which means the status of the relevant data subject’s application.
The Company is responsible regarding the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR) and the right to restriction of processing (Art. 18 GDPR) and the right to object to processing (Article 21 GDPR)

11.8.2 Measures to fulfil the rights of the data subjects
The parties acknowledge that data subjects may exercise their rights towards all parties

All applications older than 18 months will automatically be deleted from the Database.
Job applicants can request to have their Personal Data erased from the Database. Functionality is furnished to job applicants in their Jobseeker Account page to direct such requests to the Company. On receipt of such a request their jobseeker account and entire job application history will be deleted along with any applications stored in the Database. The Company will inform the Customer of the request for erasure in the event it relates to a job application that is less than 18 months old.
Job applicants can request access to all of their personal data stored by the Company and to have this data provided in a machine readable format. Functionality is furnished to job applicants in their Jobseeker Account page to direct such requests to the Company.

11.9 Appropriate Technical and Organisational Measures. The Company is responsible to implement appropriate technical and organisational measures to ensure appropriate security for the Personal Data when held on the Database.

11.10 Records of Processing.If applicable, each party shall maintain a record of processing activities under its responsibility and the parties shall mutually provide each other with information necessary for maintaining a record of processing activities.

11.11 Automated Processing.Neither the Company nor the Customer is going to make any decisions based solely on automated processing.

11.12 Personal Data breach. It is each party’s responsibility to provide notification to the relevant supervisory data protection authority and – where applicable – to the affected data subjects in cases of a breach of security leading to the accidental or unlawful destruction, loss alteration, unauthorised disclosure of, or access to, Personal Data transmitted, stored or otherwise processed ("Personal Data Breach") to the extent required by Art. 33 and 34 GDPR. The parties will collaborate in this regard as appropriate.

11.13 Data Protection Impact Assessment. The parties acknowledge that data protection impact assessments may be required in respect of their Joint Control of the Personal Data. Each party will carry out an assessment of potential high risks to the rights and freedoms of natural persons that may arise from the Party’s processing of Personal Data. If a data protection impact assessment becomes necessary, the parties shall collaborate in carrying out a data protection impact assessment regarding the joint data controlling processing of Personal Data. Each party remains responsible for the documentation of the data protection impact assessment and the consultation with its supervisory authority, as well as fulfilling potential further legal requirements.

11.14 Third Country Transfers When transferring Personal Data to third countries, the parties ensure that they will take appropriate measures to secure the Personal Data appropriately in accordance with Data Protection Laws.

11.15 Change Management. Both parties shall, on an ongoing basis, observe changes regarding technical, legal and other concerns, which could affect data protection and data security, and shall accordingly, amend and update their technical, legal and other security practices as appropriate.

11.16 Liability and Indemnity. Subject to Clauses 10.6.3 of the terms and conditions, each party shall remain liable for its processing of Personal Data and any breach by it or its agents or representatives of Applicable Data Protection Law in respect of Personal Data and shall indemnify, keep fully and effectively indemnified and hold harmless the other party for any such breach.

11.17 Costs. Each party shall bear its own costs regarding this Agreement and compliance with the obligations set out in it.

12 ECOMMERCE DEFINITIONS

In these Ecommerce Terms, the following terms have the following meaning:

Ecommerce User	any person or entity who submits a request for any of the Ecommerce Services on the Website;
Fee	the agreed once off payment made in advance by the Ecommerce User to the Company on the Website for the Ecommerce Services;
Ecommerce Term	the period of time for which the Company provides the Ecommerce Services to the Ecommerce User, being 30 days;
Ecommerce Services	in addition to the Website Services, the service provided by the Company to advertise the Ecommerce User’s contract details and recruitment requirement on the Website in accordance with the Content provided by the Ecommerce User, including the retention and storage of job applications received in respect of Ecommerce User vacancies in the Company’s database;
Job Specification	means information posted to the Website by an Ecommerce User or a Contract User, about employment, consultant or contractor vacancies on the Website, whether on behalf of that user, or, if a recruitment or consultancy, on behalf of a third party.

13 COPYRIGHT STATEMENT

Copyright is implied irrespective of whether a copyright symbol or a copyright statement is displayed. Content on the NIJobs.com website can be downloaded for personal non-commercial use. Where use of other materials is desired the source must first approve and also be acknowledged.

Permission to reproduce the NIJobs.com copyright does not extend to any material on this site which may be the property of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned.

Privacy Policy

This Privacy Policy is provided in a layered format so you can click through to the specific areas set out below.

About our Privacy Policy
Personal data we collect and process
How we collect personal data on the Website
How we use your personal data
Marketing
Change of purpose
Disclosure of personal data to others
Customer control of your personal data
International data transfers
Data security
Updating your personal data
Links to third party websites
IP addresses and cookies
Data retention
Your legal rights
Changes to our privacy policy
Contact us

We at NIjobs.com care about your privacy and we respect your privacy rights. NIjobs.com has created this Privacy Policy to demonstrate our firm commitment to your privacy. The following outlines this commitment to users of our Website (as defined below) as we want to be able to provide everyone with a user experience that is safe and secure. NIjobs.com endeavors to ensure that any personal data you give us via our Website remains private and is used only for the purposes outlined in this Privacy Policy. By using the Website and/or the NIjobs.com Service, you acknowledge the collection and use of your personal data as outlined below. This version of our Privacy Policy was last updated on 04/05/2018.

About our privacy policy

Our website NIJOBS.COM which includes any webpage containing this domain name, including any page that is enabled for use by a mobile device or any webpage redirected from another domain name (the “Website") and the services provided on the Website (for a more complete description of the services see our Terms of Use) (the "NIjobs.com Service") are operated by NIJobs.com Limited trading as NIjobs.com, 3rd Floor Rose House, 2 Derryvolgie Avenue, Belfast, BT9 6FL, Northern Ireland ("NIjobs.com", "we", "us" and "our"). The Website and the NIjobs.com Service help people find, advertise, apply for or express interest in vacancies, and provide employment, consultant or contractor related information. NIjobs.com is the controller (as defined under data protection law) and responsible for your personal data. In certain circumstances NIjobs.com customers (i.e. direct employers and recruitment agencies who are registered users of the Website) ("Customers") who you receive your job applications and resume/CV will also be a controller of some of your personal data. This is explained more in Customer control of your personal data.

This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us and your rights in relation to your personal data. If you are a Customer, this Privacy Policy supplements any data protection provisions contained in our contract with you and is not intended to override them. Please read the following carefully to understand our views and practices regarding your personal data, how we will treat it and your data protection rights. The Website and the NIjobs.com Services are not intended for children and we do not knowingly collect personal data relating to children.

Personal data we collect and process

When registering for a user account, using any NIjobs.com Service and/or browsing the Website, we will collect and gather the following categories of personal data:

Identity Data such as first name, surname, gender, date of birth.
Contact Data such as address, e-mail address, telephone number.
Profile Data such as your username and password, personal data contained in resumes/CVs and cover letters, employment details, education history, eligibility to work, salary expectations, job applications made by you, your interests, preferences, feedback, company ratings and survey responses.
Financial Data such as for Customers only, your payment card details, bank details, VAT number, information about payments to and from you and other details of services you have purchased from us.
Technical Data such as internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access the Website.
Usage Data such as information about how you use the Website and NIjobs.com Services.
Marketing and Communications Data such as your preferences in receiving marketing communications from us and third parties and your communication preferences.

The type of personal data collected and used by us varies depending upon whether you are a registered user of just browsing the Website, or if you use one or more of the NIjobs.com Services.

We collect, use and share aggregated data such as statistical or demographic data. Aggregated data may be derived from your personal data but is not considered personal data under applicable data protection law as this data does not directly or indirectly reveal your identity.

How we collect personal data on the Website

In order to apply for a job through the Website, you will need to register an account with NIjobs.com, which will involve you giving us your Identity, Contact and Profile Data. We will inform you at the time of collecting personal data from you whether you must provide the personal data to use the Website or a particular NIjobs.com Service, or whether the provision of personal data requested by us is optional (e.g. providing your personal or professional interests and experiences with our products or services is optional). We will inform you at the time of collection whether your personal data will be accessible to other users of the Website or by third parties, so that you can decide whether to provide it.

It is not necessary to register a user account in order to search and view job advertisements, view company profiles or access career advice articles on the Website. However, we will receive Technical Data and Usage Data when you browse the Website. This is further explained below.

Where we need to collect personal data by law, or under the terms of a contract we have with you (e.g. Terms of Use) and you don’t provide that personal data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with the NIjobs.com Service). In this case, we may not be able to provide all or part of the relevant service.

Methods used to collect personal data from and about you

Direct interactions: You may give us your Identity, Contact, Profile, Financial (Customers only), Marketing and Communications Data by populating your online profile, changing details in Your Account, filling in online forms or by communicating with us. If you are a registered user who applies for an advertised job via the Website, we and the relevant Customer will receive your application and personal data associated with it. The personal data we receive from direct interactions with you includes personal data you provide when you:

apply or subscribe for our Website or other NIjobs.com Service;
create a user account on our Website and when you add to and manage your personal profile;
contact or communicate with us and/or Customers via the Website or other NIjobs.com Service;
submit responses to Job Specifications (defined below);
submit responses to surveys or polls, provide feedback, rate companies or make available any other content on the Website;
request marketing communications to be sent to you;
make your resumes or CVs available on the Website for third parties to browse in connection with employment, consultant or contractor positions;
as a Customer, where you save or download a resume or CV from the searchable CV database.

Automated technologies or interactions: As you interact with the Website, we collect Technical Data and Usage Data including details of your device, browsing actions and patterns, searches, job advertisements viewed, traffic data, web logs and other communication data and the resources that you access. We collect this personal data by using cookies, tracking codes, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookies policy for further details.

Third parties:We may receive personal data about you from various third parties as set out below

Technical Data from providers such as Google Analytics, Adobe Analytics, Adjust, HotJar and Optimizely
Contact, Financial and Transaction Data from providers of technical, payment and delivery services such as Realex, Elavon, Docusign, Intercom and Lead Forensics
Contact and Profile Data from providers such as Survey Monkey and Thomas International

How we use your personal data

Customers post information about employment, consultant or contractor vacancies on the Website, whether on their own behalf or, if a recruitment or consultancy, on behalf of third parties ("Job Specifications"). These Job Specifications can then be accessed and read by other users of the Website. You can search for registered Customers, whether they are direct employers or agencies. NIjobs.com does not vet or monitor the Job Specifications and is not responsible for the data protection practices of Customers.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract (e.g. the Terms of Use) we are about to enter into or have entered into with you.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct marketing communications to you via email. You have the right to withdraw your consent at any time by contacting us.

We do not request from you and we request you do not provide any special categories/sensitive personal data (e.g. personal data relating to racial or ethnic origin, political or religious opinions, membership of a trade union, physical or mental health or condition or sexual life or orientation). This type of personal data is subject to special protections under EU law.

We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your personal data. Please contact us using gdpr@NIjobs.com if you need details about the specific legal ground we are relying on to process your personal data.

We use your personal data in the following ways:

We will collect and use your Identity; Contact; Profile and Financial Data (Customers only) to register you as a new user of the Website or to register Customers. This is necessary in order to perform our contract (e.g. Terms of Use) with you.
We will collect and use your Identity, Contact and Profile Data to provide Customers with the information that you submit to the Website in response Job Specifications. This is necessary in order to perform our contract (e.g. Terms of Use) with you. Details of your application for a Job Specification will only ever be shared with the Customer advertising the role. It will never be shared with any other Customer.
If you choose to make your CV or resume publicly searchable on the Website, we will display Identity, Contact and Profile Data that you submit to the Website for Customers, so that Customers are able to evaluate whether you are a suitable candidate for a vacant position (whether or not a Job Specification). We may promote your CV or resume to a Customer where we believe your CV is a good match to a vacant position. This matching will be based on a profile of the job specifications you have interacted with recently. This processing is necessary in order for us to perform our contract (e.g. Terms of Use) with you. You will be able to control the type of personal data about you which will be displayed in this way through your “Your Account” page of the Website.
We will collect and use Profile, Technical and Usage Data for data analytics purposes to improve the Website, products/services, marketing, user/Customer relationships and experience. This involves building a profile of your interests based on the job specifications you have interacted with in the past 45 days. This is necessary for our legitimate interest to ensure that Website content is presented in an effective manner for you and for your computer/device.
We collect and use Identity, Contact, Technical, Usage and Profile Data and Marketing and Communications Data to send registered users of the Website Job Alerts and Instant Job Alerts by email to help with your job search. This involves building a profile of your interests based on the job specifications you have interacted with in the past 45 days. This is necessary (i) in order for us to perform our contract (e.g. Terms of Use) with you; and (ii) for our legitimate interest to ensure registered users are informed of roles relevant to them which in turn improves our service. To facilitate your ease of use of the Website across multiple devices, Job Alerts by email include a personalised link which will recognize you when you visit the Website by clicking on a link in the email. This makes it easy for you to apply for jobs as your name, email address, and link to your last used CV will automatically be populated in the Job application form. As Job Alert emails are personalised to you, it is important that you do not share these email links with other people or post them on social media. You are responsible for maintaining the security of these personal Job Alert email links. Sharing personalised Job Alerts could result in somebody inadvertently applying for a job in your name.
We collect and use Technical, Usage and Profile Data for data analytics purposes to build an understanding of the sort of jobs registered users of the Website are most interested in by learning from the jobs you view and apply for to tailor the jobs we present to you. Our understanding of the jobs you might like will adapt and change as it is based on the job content you interact with over a rolling 45 day period. This will involve profiling. This is necessary for our legitimate interest to ensure registered users are informed of roles relevant to them which in turn improves our service;
We will collect and use Identity, Contact, Technical, Usage, Profile Data and Marketing and Communications data to communicate to registered users of the Website via email about similar products or services from NIjobs.com that will assist with your job search. This is necessary in order for us to perform our contract (e.g. Terms of Use) with you.
We will collect and use Identity, Contact, Technical, Usage, Profile Data and Marketing and Communications data to send you career support and advice emails from NIjobs.com and job and training opportunities from trusted third party partners that you request from us or which we feel may interest you, but only where you have consented to be contacted for such purposes. This processing of your personal data is based on your consent and our legitimate interests to direct market, develop our products/services and grow our business.
We or a registered Customer may use your Identity and Contact Data to contact you where you are a registered user or if you have responded to a Job Specification. This is necessary for us to perform our contract (e.g. Terms of Use) with you and our legitimate interest to perform services for Customers.
We will collect and use Identity, Contact, Profile, Technical and Usage Data to allow you to participate in interactive features on the Website and one or more NIjobs.com Service, when you choose to do so. This is necessary for us to perform our contract (e.g. Terms of Use) with you.
We will collect and use Identity, Contact, Profile, Marketing and Communications Data to manage our relationship with you which will include notifying you about changes to our Website, service, terms and/or Privacy Policy. This is necessary for us (i) to perform our contract (e.g. Terms of Use) with you; and (ii) to comply with a legal obligation.
We will collect and use Identity; Contact and Technical Data to administer and protect our business and the Website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) which is necessary (i) for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise) and (ii) to comply with a legal obligation;

Marketing

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you. We also work with online advertising partners, such as Criteo www.criteo.com/privacy/, to show you products, services and offers which may be relevant to you. You will receive marketing communications from us if you have requested information from us or purchased services from us [or if you provided us with your details when you entered a competition or registered for a promotion] and, in each case, you have not opted out of receiving that marketing. You can opt out of any marketing communications from us at any time by accessing “Account Settings” in “Your Account” of the Website and updating your notification settings or by using the “Unsubscribe” function at the bottom of the marketing email we send you.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Disclosure of personal data to others

Except as set out in this Privacy Policy, we do not disclose to any third party personal data that we collect or you provide to us. We may disclose your personal data to third parties expressly mentioned in this Privacy Policy and the following third parties:

Customers to whom you submit job applications via the Website;
if you have indicated at registration, or at any time during your time as a user of the Website, that you are happy to receive information or promotions from selected third parties about goods and services which may be of interest to you, we will send you such offers or information. See Marketing above on how to change your preferences;
any member of our group of companies, which means our subsidiaries, our ultimate holding company and its subsidiaries, where it is necessary to do so for the provision and administration of the services we provide to you;
we contract with other entities that perform certain tasks on our behalf and who are under our control (“Service Providers”). This is required in order to provide and manage the Website and one or more NIjobs.com Service. Such Service Providers include IT systems suppliers and support, data storage, IT developers, insurance, credit card companies, payment processors, analytics companies, website hosting providers and other service providers;
professional advisors such as accountants, auditors, lawyers, bankers, insurers, and other outside professional advisors;
third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Policy;
entities that regulate or have jurisdiction over NIjobs.com. We will disclose your personal data in order to comply with any legal obligation, if we are ordered to do so by a court of competent jurisdiction, law enforcement, regulatory or administrative authorities or in order to enforce or apply our Terms and Conditions and other agreements, or to protect the rights, property, or safety of NIjobs.com, our Customers, Website users or others. This includes exchanging personal data with third parties for the purposes of fraud protection and credit risk reduction.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our Service Providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions. Unless prevented by applicable law, we will notify you when your personal data may be provided to third parties in ways other than explained above, and you may have the option to prevent such sharing at the time that we notify you.

Customer control of your personal data

If you respond to a Job Specification, publish your CV/resume on our CV Database or otherwise communicate with Customers via the Website the relevant Customer will control the personal data you disclose. This will typically relate to your Identity, Contact and Profile Data. Customers can access this personal data in their Website user account, and so can NIjobs.com. Both NIjobs.com and the Customer will jointly control this personal data, and we have arrangements in place intended to ensure your personal data is only used by Customers in accordance with this Privacy Policy. Please exercise your Data protection rights relating to this jointly controlled personal data by using the Account Settings option in Your Account on the Website. Alternatively, please contact us at gdpr@NIjobs.com

If a Customer to whom you or we have disclosed any of your personal data downloads or copies the personal data to a medium other than our Website, NIjobs.com will no longer jointly control this personal data. Such data will be subject to the Customer's own data protection and privacy practices. If you wish to understand the Customer's data protection and privacy practices please contact the Customer directly. You will be able to exercise your Data Protection Rights directly with the Customer.

International data transfers

Your personal data may be transferred, stored and accessed within the European Economic Area (“EEA”) or transferred to, stored in, and accessed from countries outside the EEA in order to fulfil the purposes described in this Privacy Policy. For transfers to countries outside the EEA, the data protection regime may be different than in the country in which you are located and will therefore be based on a legally adequate transfer method. Whenever NIjobs.com transfers your personal data out of the EEA, we ensure a similar degree of protection is given to it by ensuring at least one of the following safeguards is implemented:

Where the country has been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
We may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
Where service providers are based in the US, we may transfer data to them if they are part of the EU-U.S. Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

We will provide you on request a list of the countries located outside the EEA to which personal data may be transferred, and an indication of whether they have been determined by the European Commission to grant adequate protection to personal data. Where applicable, you are entitled, upon request to receive a copy of the relevant safeguard (for example, EC model contractual clauses) that has been taken to protect personal data during such transfer.

Data security

NIjobs.com is committed to protecting the personal data you provide us. To prevent unauthorised access or disclosure of personal data under our control, NIjobs.com has appropriate security management systems in place to safeguard the personal data we collect. Firewalls, intrusion detection and virus scanners are used on all parts of the Website. Encryption during transmission is also used on sections of the Website where security is particularly important. While NIjobs.com makes reasonable efforts to protect all personal data, no data transmission over the Internet can be guaranteed to be 100% secure. As a result NIjobs.com cannot ensure or warrant the security of any personal data you transmit to us, you do so at your own risk. You acknowledge that we are not responsible for any intercepted information sent via the Internet, and you hereby waive, release and discharge us from any and all claims arising out of or related to the use of intercepted information in any unauthorised manner.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Website, you are responsible for keeping this password confidential. You must not to share your Website password with anyone.

When you disclose personal data, or request us to make your personal data available, to Customers on the Website (e.g. by submitting a CV to a Customer using the Website) that personal data will be used by the Customer for its own purposes (e.g. to contact you, arrange an interview, review your suitability for a particular position) and such third party purposes and activities are beyond our control.

Updating your personal data

It is important that the personal data we hold is accurate and current. Please keep us informed, using the Your Account section of the Website or alternatively let us know by using the Contact Us information below if any of your personal data changes during your relationship with us. It is your responsibility to keep your personal data up to date at all times.

Links to third party websites

NIjobs.com vacancy advertising clients are given the option to have a profile page on the Website. This includes information related to their company such as; company logo, contact details, company profile, web address and related links. This information is disclosed for your convenience and information, however if you access some of the links and web addresses disclosed on these pages, you will leave the NIjobs.com website. The Website contains links to and from the websites of our partner networks, Customers, advertisers and affiliates as well as third party websites to which we have no affiliation. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their policies.

We also use third party advertisements to support the Website. Some of these advertisers may use technology such as cookies and web beacons when they advertise on the Website, which will also send these advertisers (such as Google through the Google AdSense program) information including your IP address, your ISP, the browser you used to visit the Website, and in some cases, whether you have Flash installed. This is generally used for geotargeting purposes or showing certain ads based on specific sites visited.

IP addresses and cookies

We may collect information about your computer, including (where available) your IP address, operating system and browser type, for system administration and statistical purposes.

For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. On revisiting the Website our computer server will recognise the cookie, giving us information about your last visit. They help us to improve the Website and to deliver a better and more personalised service. They enable us:

to estimate our audience size and usage pattern;
to store information about your preferences, and so allow us to customise the Website according to your individual interests and make your usage of the Website more enjoyable; and
to speed up your searches.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of the Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to the Website.

For more information about how our cookies work view our cookies policy.

For information on how to control your cookies go to www.allaboutcookies.org.

Data retention

We retain personal data for no longer than is allowed under data protection law and, in any case, no longer than such personal data is necessary for the purpose for which it was processed. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

As a registered user of the Website we will retain your Identity, Contact, Profile, Technical, Usage, Marketing and Communications Data for as long as your user account is live. We retain the personal data you provide while your account is in existence or as needed to provide you access to the Website and any NIjobs.com Service you have used. Even if you only use the Website or any other NIjobs.com Service occasionally, we will retain your Identity, Contact, Profile, Technical, Usage, Marketing and Communications Data until you decide to close your user account. In some cases we retain certain Usage Data (e.g. visitor and application statistics in a depersonalized or aggregated form). Also, we retain personal data for longer if required by applicable law or regulation or justified under applicable statutory limitation periods.

If you respond to a Job Specification, publish your CV/resume on our CV Database or otherwise communicate with Customers via the Website a copy of your job application, CV/resume and a record of the communication will be held the Customer’s user account. The copy of your job application CV/resume and record of communication will remain on the Customer's user account for no more than 18 months after the job specification has been archived. We will delete that copy of your application CV/resume and record of communication from the Customer’s user account 18 months from the date the job specification is archived, unless you have exercised Your Legal Rights of erasure of that personal data before this. Details of all the job applications you make through the Website can be viewed by you in Your Account.

Your legal rights

Under certain circumstances you have rights under applicable data protection law in relation to personal data, namely:

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time if and to the extent we are relying on consent as the legal basis to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Regarding your right to have your personal data erased, you can delete your user account with NIjobs.com at any time. Deleting your user account deletes records of job applications sent, CVs and cover letters stored in your account, your profile, saved jobs and job alerts. Once your user account is deleted, it is gone forever and cannot be restored. Some personal data however may still be stored and visible in other places on the Website. For example, if you have applied for a job, your application information including your name, email, CV and cover letter may still be visible to the Customer in their user account on the Website. We will endeavor to contact Customers we know who have accessed your personal data within the previous 18 months and inform them of your request to erase your personal data.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

In order to exercise one or more of your rights in respect of your personal data, you can do so from the Account Settings option in Your Account on the Website. Alternatively, please contact us at gdpr@NIjobs.com. We will respond to your request(s) as soon as reasonably practicable, but in any case within the legally required period of time.

You have the right to make a complaint at any time to the Data Protection Commission, the Irish supervisory authority for data protection issues (www.dataprotection.ie). We would, however, appreciate the chance to deal with your concerns before you approach the Data Protection Commission so please contact us in the first instance at gdpr@NIjobs.com

Changes to our privacy policy

Any changes we may make to our Privacy Policy in the future will be posted on this page, you may also be notified by email. You should visit this page periodically to review any changes to the Privacy Policy.

Contact us

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this Privacy Policy. If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact the DPO using the following details: The Data Protection Officer, The Stepstone Group Ireland Recruit Ltd, Waterways House, Grand Canal Quay, Dublin 2, D02 NF40, Ireland, or alternatively address your query to the Data Protection Officer through gdpr@NIjobs.com You can also request to delete your account, erase your data, access your data and transfer your data through the Account Settings option in Your Account on the Website

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Executive Manager: Shared Forensic Capability Division at Financial Intelligence Centre

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