Analyst: Payroll Data and Systems

About the position

Analyst: Payroll Data and Systems
Analyst: Payroll Data and Systems - Jetpark, Boksburg
Minimum Requirements

• 3 - 5 years of relevant experience in a similar role with a proven track record of payroll experience as well as employee data and system management
• Grade 12 (Essential)
• Diploma in Finance or related field (Essential)
• Knowledge of system administration, including user access management, troubleshooting, and system optimisation
• Proficient in reporting tools (e.g., Excel, Power BI, Tableau)
• Knowledge of the Synerion system
• Strong knowledge and understanding of systems
• Verbal and written communication skills
• Interpersonal skills
• Problem-solving skills

Employee Master Data Management

• Maintain the organizational hierarchy and job architecture by making necessary updates such as creating new companies, divisions, and departments
• Map employee data architecture across systems to ensure alignment of all data sources and information to support effective reporting and decision-making
• Clean up data to ensure that all data is accurate, current, and categorised correctly
• Liaise with the IT team to run system upgrades as required and ensure that data integrity is upheld
• Partner with IT and system providers to ensure that data security measures are in place and operate effectively in line with regulations and best practices
• Conduct system audits on a regular basis, identify and resolve any issues that might impact HR functions and processes

System Management

• Act as the Super User for all relevant payroll systems, databases, and reports
• Manage system performance and user access to ensure functions operate optimally and meet operational, security, and compliance requirements
• Identify and raise any concerns or issues relating to the systems, ensuring they are addressed promptly
• Collaborate with the system service provider and the IT team to resolve identified issues and risks
• Import relevant information (e.g., increases and employee details) to ensure that systems reflect accurate information
• Make necessary updates to systems in line with business requirements (e.g., calendar, pay periods)
• Work with the system provider and IT to implement upgrades, developments, customisations, or enhancements (e.g., loading new companies, setting up rules, transferring employees)
• Attend to system tickets daily, ensuring all are addressed, resolved, and closed promptly
• Collaborate with the training department to train staff on system use and provide ongoing support
• Develop and distribute user documentation aligned with the training provided

Reporting

• Extract, compile, and distribute daily, weekly, monthly, and annual reports
• Create and automate reports and dashboards as per business requirements
• Provide monthly people metrics and reports on relevant trends

Payroll

• Execute wage administrator duties for payrolls
• Update monthly payroll input
• Run weekly timecards and perform spot checks on hours worked
• Print weekly timecards and verify terminations, upgrades, downgrades, and leave
• Balance the billings for selected payrolls
• Handle day-to-day payroll queries
• Submit leave forms to service providers
• Calculate back pay requests and submit for payment
• File all payroll documents
• Distribute payslips from service providers to branches
• Allocate and track all types of leave (sick leave, annual leave, family responsibility leave)
• Ensure leave balances are correctly maintained and updated
• Address employee leave queries and discrepancies
• Calculate and implement increases and bonuses when applicable
• Run and distribute wage reports for HR, Operations, Finance, and Risk/Compliance

Desired Skills:

• Analyst
• Data
• Payroll
• Systems