About the position
Purpose of the Job: Reporting to the Manager: Human Capital Information Systems, the Analyst: Human Capital Information Systems is responsible for driving the optimisation of Human Capital Information Systems (HCIS) to ensure the accuracy and efficiency of people management data and analytics. This role involves analysing People Management data, generating quality reports, supporting people management processes, and ensuring data integrity and compliance.
Key Performance Areas
People Management Reporting
- Analyse reporting needs to ensure a full understanding of report requirements.
- Ensure that reports are consistent with regulatory and business requirements.
- Generate and analyse exception reports.
- Prepare reports for submission to various departments on a monthly and quarterly basis.
- Prepare people management statistical analysis reports to assist management with decision-making.
- Generate statutory reports for both external and internal stakeholders.
- Ensure reports, data, and parameters are validated and aligned with other departments to ensure accuracy and consistency.
Maintain Organisational Structure on SAP
- Act as the first point of contact for the organisational structure changes and requirements on SAP.
- Responsible for the creation, modification, deletion or any required changes to positions or organisational structure in SAP as per workforce planning provided by the business.
- Analyse the Organisation Management impact and provide recommendations.
- Keep an audit trail for all OM changes.
- Monthly maintenance and validation of the approved budgeted positions report.
Data analysis and governance
- Ensure data entered into the HCIS is accurate, complete, and compliant with organizational standards and legal requirements.
- Develop different databases of data set for efficient categorisation of data and reporting.
- Conduct regular audits to ensure data accuracy and integrity across all HR systems, communicating data issues to business owners for resolution.
- Implement data governance practices, including data validation, audit initiatives, quality checks, and troubleshooting data discrepancies.
- Integration and management of data.
- Identify, analyse, and interpret trends or patterns in complex data sets.
Functional and Business Support
- Collaborate with business to understand business requirements and translate them into effective HCIS analytics solutions.
- Participate in the implementation and continuous improvement of HCIS, including enhancements, upgrades, and integrations.
- Provide technical support and on job training to people management and related personnel on reporting and analytics functionalities within HCIS.
- Serve as a subject matter expert (SME) on HCIS tools and functionality.
- Document processes, maintain knowledge bases, and create user guides for HCIS and reporting tools.
- Analysis and review of HC systems processes and provide recommendation of improvements.
HR Systems Testing.
- Review test cases and test scripts and recommend changes.
- Perform user acceptance testing and quality assurance during systems upgrades/changes.
- Compile system testing packs for sign-off and deployment to production.
Qualifications and Experience
- Bachelor's Degree/Advanced in Information Technology/ Human Resources Management related qualification.
- SAP HCM Certification.
- SAP SuccessFactors People Analytics Certification will be advantageous.
- ITIL Certification will be advantageous.
- Power BI Certification will be advantageous.
- Relevant 4 years' experience in a Human Capital Information Systems related environment of which 1 year must have been specialising in data management.
- Experience in People Management reporting.
- Experience in SAP SuccessFactors Analytics will be an added advantage.
Desired Skills:
- Human Capital Information Systems
- SAP
Desired Qualification Level:
About The Employer:
Government
