About the position
The Role:
We are currently looking for a AMEP Personal Assistant to join our Legal Department This role encompasses a wide range of administrative tasks, including telephone management, email handling, travel coordination, presentation preparation, and event management, to support the team effectively.
The Key responsibilities for this role are to:
Telephone Management:
- Handle incoming calls as the primary contact point.
- Efficiently screen and redirect calls as necessary.
- Provide prompt and professional responses to inquiries.
- Coordinate and schedule conference calls via Skype and Telkom.
- Administration Communication:
- Manage electronic diaries for Regional Head - Southern Africa and Divisional Chief Operating Officer - Africa.
- Handle emails and faxes for both executives.
- Assist with document preparation and review.
- Maintain contacts and handle medical and travel claims.
- Manage personal files and correspondence with private banker.
- Handle filing and reconcile company credit card expenses.
- Coordinate administrative tasks for company secretarial matters and board resolutions.
- Serve as liaison between stakeholders.
- Monitor and respond to company email.
- Update contact information and provide support to senior managers.
- Secure signatures and track document approvals.
Travel Management:
- Book travel arrangements for staff members.
- Assist with travel arrangements for Africa Division staff.
- Manage booking tool and handle changes.
- Facilitate travel authorizations and document preparation.
- Handle travel insurance and expense allocation.
- Meetings:
- Efficiently schedule and manage meetings.
- Coordinate venue arrangements and refreshments.
- Prepare meeting documents and take minutes.
- Assist with finance meetings and preparations.
- Preparing Presentations:
- Create and edit company presentations and organograms.
- Event Management:
- Coordinate arrangements for international meetings.
- Procure venues, accommodations, and logistics.
- Organize events and correspond with senior management.
- Coordinate local transportation for delegates.
Recommended Qualifications, Skills, and Experience
- Grade 12
- National diploma in Office Management
- Minimum 5 years' experience at executive level
- Computer literacy and proficiency In Microsoft Office
- Experience with international travel arrangements and logistics management
- Experience In event planning at executive level
- Must be able to perform a wide range of administrative support activities and assistance to the Divisional Chief Operating Officer - Africa and Regional Head - Southern Africa to facilitate the efficient operation of the organization
- Understanding of company policies and procedures applicable to the work environment
- Time management
- Communication (verbal and written)
- Computer Literacy
- Interpersonal skills
- Organizational skills
- Diplomacy
- Maintain confidential and sensitive matters
- Display excellent judgement
How to Apply
All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.
To find out more about SMEC, please visit our careers page at [URL Removed]
Please note that if you have not heard us in the next 8 weeks consider your application unsuccessful.
All recruitment activities go through our Recruitment & Talent function and currently, this role doesn't require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.
Desired Skills:
- administration
- Computer Literacy
- planning
Desired Work Experience:
- 2 to 5 years Personal Assistant
Desired Qualification Level:
About The Employer:
Why SMEC South Africa?
- Innovation at our Core: We live and breathe innovation. At SMEC, you'll have the opportunity to work on nation-building projects that are characterised by sustainable, innovative solutions.
- Continuous Learning: In the fast-paced world of engineering, staying up to date is crucial. We invest in your growth with access to training and mentorship programmes.
- Collaborative Environment: You'll be part of a close-knit team of experts who value your insights and contributions, fostering an atmosphere of mutual respect and growth.
- Job Mobility: As a member of the Surbana Jurong Group, our global reach offers our people greater opportunities for job mobility and career growth.
