Administrator (Recruitment)

About the position

Are you an organised, detail-focused administrator who loves keeping things running smoothly behind the scenes?
Join our friendly and dynamic team at O’Brien Recruitment and play a key role in supporting our busy recruiters and ensuring everything stays on track.

Purpose of the Role:

As our Recruitment Administrator, you’ll be the backbone of our recruitment operations. You’ll handle a range of admin tasks, keep our databases and payroll spreadsheets accurate, and help make sure candidates have a smooth experience from application to placement.

Key Responsibilities:
Recruitment Support

• Maintain and update the applicant tracking system and internal databases
• Format CVs, schedule interviews, and coordinate candidate communication
• Track candidate stages across various roles
• Post job advertisements on multiple platforms

Payroll & Compliance

• Cross-check timesheets and placement information against payroll records
• Update and maintain payroll spreadsheets
• Maintain compliance documentation (e.g., signed contracts, background checks)

Administrative Support

• Manage recruitment admin tasks
• Follow up with candidates for outstanding documents
• Assist with onboarding tasks (e.g., reference checks, document collection)
• Maintain up-to-date candidate records

What We’re Looking For:
Skills & Experience

• 1–2 years in a similar admin role
• Proficiency in Excel
• Strong organizational and time-management skills
• Excellent written and verbal communication

Personality & Fit

• Reliable, accountable, and detail-focused
• Comfortable working with confidential information
• Takes initiative and thrives in a fast-paced environment
• Collaborative and enjoys supporting a team

Desired Skills:

• Administration
• Excel
• Organization

Employer & Job Benefits:

• Provident Fund Contribution
• Medical Aid Contribution