Administrator / Receptionist (Tierpoort) (Ref: 24043T)

About the position

Job Purpose:
To provide front office reception, administrative and basic finance support to the team. This role is key to ensuring smooth day-to-day operations, accurate processing of customer and supplier documents, and timely support to internal departments.

Key Responsibilities:
Reception and Communication

• Manage all incoming calls and direct them to the appropriate departments.
• Greet and assist visitors and clients in a professional and friendly manner.
• Maintain a neat and professional environment.

Customer Invoicing and Filing

• Provide support in terms of handling invoices for completed jobs and issue them to clients.
• Maintain and file all supporting documentation (Quote - Job Card - Invoice) in each customer file.
• Coordinate with production and sales to ensure accuracy of job documentation.

Accounts Payable Support

• Capture and prepare supplier invoices for submission to the Accounts Payable Clerk.
• Assist in collecting and organizing supporting documents for payments.

Sage Project Administration

• Set up new projects on Sage as requested.
• Ensure data captured is complete, accurate, and consistent with operational documents.

Debit Card Handling

• Receive payments made via the company debit card.
• Perform ad hoc errands that require use of the debit card, ensuring slips and documentation are returned and filed correctly.

Stock Take Assistance

• Provide administrative support during monthly and year-end stock counts.
• Assist with preparation and filing of stock count sheets and related records.

General Administration

• Administer and file employee leave forms.
• Support with submission and tracking of RMA claims.
• Assist in general document control and other administrative duties as needed.

Minimum Requirements, Skills and Competencies

• Matric
• Minimum of 1 year experience
• Familiarity with Sage Evolution (advantageous)
• Computer literacy (Excel, Outlook, Word)
• Professional and reliable
• Strong communication and interpersonal skills
• Good attention to detail and organizational skills
• Able to work independently and take initiative

Desired Skills:

• Receptionist
• Invoicing
• Filing
• Sage Pastel
• Administration