About the position
VACANCY - ADMINISTRATOR (DURBAN)
Applications for the above position are invited from suitably qualified interested parties. However, preference will be given in line with our Employment Equity Plan.
OVERALL PURPOSE OF THE ROLE
Functionally responsible to the Branch Manager for the management of the day-to-day operation within the AHK Administration Department to ensure that operationally and managerially, an efficient and high quality service is provided in order to meet reporting deadlines and priorities agreed with AHK Head Office and clients.
JOB OBJECTIVES
- The organization and process of the daily workload to meet the agreed work schedules and targets. And to ensure that all processes are performed in accordance to documented methods and procedure.
- Maintaining the most cost effective utilization of resources within this Department.
- Maintaining the management and archive of all job, and that an effective and efficient system operates for their availability and return.
- Ensuring client communication such as quotes, job inquiries, complaints etc. are circulated to appropriate parties with complaints being brought to the immediate attention of the Branch Manager and General Manager.
- Ensuring that the workforce is sufficiently motivated, skilled, and properly trained to meet the operational needs of the business. It is the post holder's responsibility to inform the Branch Manager / General Manager of continual resourcing difficulties and, or, operational problems.
- Ensuring at all times that a high degree of accuracy and attention to detail is applied within AHK Administration through incorporating and promoting good office practices. And for ensuring that work throughput is followed in accordance to documented methods and procedures. It is the post holder's responsibility to inform the Branch Manager / General Manager of any failure in compliance to documented methods.
- Advising the Branch Manager of repetitive administration problems relating to day-to-day administration procedures.
- Maintaining record keeping, such that work is clearly and easily auditable, and traceable within the guidelines of AHK's 17025 accreditation.
- Attending regular meetings with staff to ensure that operational or personnel issues are discussed and rectified as soon as possible, and for keeping the Branch Manager / General Manager informed of serious and/or developing personnel issues inside the Admin department.
- Ensuring equipment is maintained in a working and calibrated state, organizing maintenance where necessary.
- Ensuring consumable stock holdings are maintained to support effective work and on-time delivery.
- Ensuring office areas are kept clean and tidy, with unwanted materials and debris being removed.
- Undertaking other duties of an appropriate nature in consultation with Branch Manager / General Manager.
- Maintaining a professional standard and appearance during office hours and while promoting the company when on company business.
- Ensuring the Company's Health & Safety policy is applied effectively in areas under the Post Holder's control.
- Other ad hoc duties as may be requested by the Branch Manager and General Manager from time to time.
MINIMUM REQUIREMENTS
- Matric (with Math's)
- Highly proficient in English (verbal and written)
- Must be computer literate - Microsoft Office Suite
- Commitment to safe work practices
- Must have own transport and a valid driver's license
- Must have sober habits
- No criminal record
- Previous experience as a Receptionist / Office Administrator would be an advantage.
TECHNICAL SKILLS AND COMPETENCIES
- Ability to demonstrate literacy and be numerate
- Can orchestrate multiple activities at once to accomplish a goal
- Adaptable and flexible.
- Demonstrate good attention to details.
- To be able to work in a team.
- Good timekeeping.
- Energetic and a self-starter
Interested parties should apply online and attach the following Cover Letter, CV, copy of ID and driver's license, Matric certificate and any other qualification certificates.
IF YOU HAVE NOT HAD A RESPONSE TO YOUR APPLICATION WITHIN 2 WEEKS OF THE CLOSING DATE, PLEASE ACCEPT THAT YOUR APPLICATION HAS BEEN UNSUCCESSFUL
CLOSING DATE: 19 November 2021
Desired Skills:
- Ability to demonstrate literacy and be numerate
- Ability to work in a team
- Ability to work under pressure
- Adaptable & Flexible
- Good timekeeping
- good team player
- Good time management
- Demonstrate good attention to detail
- Office Administration
- General Administration
- Admin Duties
- Business Support Administration
Desired Work Experience:
Desired Qualification Level:
