Administrator at NRF National Research Foundation

About the position

Postion Summary:
iThemba LABS seeks to appoint an Administrator for on-site accommodation and canteen [URL Removed] Administrator will provide support to the line manager(s) and employees, assist with daily office operations, and handle administrative tasks.

Key Responsibilities:

• Administration Support Services, such as booking of rooms for onsite accommodation, issuing reservation quotes, invoicing for confirmed reservations and maintain guest register,provide for guests needs i
• e
• catering, access to special facilities, etc
• Assist with project management tasks, such as tracking deadlines and deliverables
• Workshop and events organizingAccommodation management and organisationLogistics and events coordination, which includes liaising with internal and external stakeholders regarding meetings and workshops
• Financial & Human Resources Administration, which includes reconciling invoices to quotes and payments, and submitting monthlyreconciliations to Finance, as well as maintain petty cash/ card
• Effective document management and maintenance of a proper and user-friendly filing and document control system for recordingand tracking of all documents

Minimum Qualification:

• Diploma / Advanced Certificate / NQF 6

Minimum Experience:

• 2-2 years

• NQF 6/National Diploma in Office Management or relevant field

Experience:

• Minimum 2 years’ relevant work experience

Knowledge:

• Stock, inventory and assets administrationPreparing monthly reportsFinancial administration and reconciliationGood writing and communication skills, experience in dealing with scientists would be desirable
• Strong ability to keep comprehensive records, handle and organise large numbers of emails, documents and files
• Good working knowledge of Microsoft Outlook, Word and Excel
• Strong practical knowledge of office management
• Strong practical knowledge of the Microsoft Office
• Experience of formatting and editing documents
• Excellent communication skills (both oral & written in English language)Good writing and communication skills, experience in dealing with scientists would be desirable
• Strong ability to keep comprehensive records, handle and organise large numbers of emails, documents and files

Additional Notes:
Strong ability to multi-task and self-motivate.Ability to work independently, foster collaboration in a team, and meet multiple [URL Removed] to establish and maintain healthy working relationships with people while undertaking professional [URL Removed] to work independently, foster collaboration in a team, and meet multiple [URL Removed] to work effectively on cross functional [URL Removed] to establish and maintain healthy working relationships with people while undertaking professional [URL Removed] NRF website provides more details on the initiatives and activities Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant·s suitability for the position. The names and contact details of at least three referees should be provided.

Desired Skills:

• Skilled in applied field of position
• Knowledge to be relevant
• Responsible in performing duties

About The Employer:

The National Research Foundation (NRF) supports and promotes research and human capital development through funding, theprovision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields ofscience and technology, including natural sciences, engineering, social sciences and humanities. iThemba LABS is Africa's leading research facility for accelerator-based science that is committed to advance knowledge, transform livesand inspire the nation. We do this through probing fundamental aspects of nuclear structure, investigating the origins of matter, and advancing humanity's understanding of condensed matter. In addition, we have a direct societal impact through the provision ofradioisotopes for the health sector and a biophysics research program focussing on the impact of radiation on human health, as well asisotope analysis for the environmental sector.