Administrative Assistant

About the position

Our Client is looking for a  Administrative Assistant to join their team
Location: Woodmead, Johannesburg

Role Description

• The Admin Assistant provides operational, analytical and administrative support to Brand Managers / to ensure the effective management and growth of retail categories.
• The role assists in monitoring sales performance, margins and overall category performance, while supporting vendor engagements, marketing initiatives and promotional activities through data preparation, reporting and coordination. The position also supports the brand management function by assisting with pricing administration, promotional setups and reporting.

 Responsibilities 
Brand Performance Monitoring

• Monitor brand performance across sales and margins versus targets
• Report performance variances to Brand Management.
• Provide administrative and operational support to Brand Manager.
• Assist with pricing administration including JABs, pricing updates and promotional pricing setups.
• Maintain accurate product and pricing information within internal systems.
• Assist with maintaining product listings and supplier documentation.

 Data & Reporting Support

• Compile and maintain brand reports using internal retail data and external market data and prepare category dashboards

 Marketing & Promotional Support

• Coordinate category promotions and marketing campaigns.
• Manage promotional calendars, report on promotional performance and sales uplift.
• Ensure promotions align with vendor agreements and brand plans.

 Vendor & Supplier Engagement Support

• Assist Brand Managers in preparing for vendor meetings
• Support vendor performance tracking and reporting.
• Liaise with vendors to ensure accurate product, pricing and promotional information is maintained.

Key competencies & Key Skills

• Strong organisational and administrative skills.
• Understanding of retail pricing processes and promotional administration
• Effective communication and stakeholder coordination skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Education and Experience

• Degree in Commerce, Economics, Business Analytics or a related field OR
• Minimum 2 years’ experience in a retail, FMCG/ BEAUTY or analytical role

 Key Performance Indicators

• Performance tracking - Promotional performance, promotional sell-through and uplift
• Managing of the promotional process - On-time delivery of promotional timelines
• Promotional audit – final cross-check of promotional lines loaded and executed before go-live

Desired Skills:

• Administrative Assistant
• Executive Business Partner
• Management Support Officer