About the position
We are a chemical manufacturing company specializing in a patented, environmentally friendly cleaning system for the commercial food industry. Our core product is a heated soak tank solution used extensively by major restaurant, hotel, and catering groups worldwide.
We are seeking a highly organized and efficient Administrative Assistant to provide critical support to our executive and operational teams. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a dynamic office environment.
Key Responsibilities
- Financial Administration: Process and reconcile sales invoices, purchase orders, and staff expense reports. Serve as the initial point of contact for routine Accounts Payable and Accounts Receivable inquiries.
- Logistics Coordination: Manage the scheduling and delivery of our cleaning systems and chemical products across the region. This includes liaising with external courier services, tracking shipments, and updating inventory records accurately.
- Front Office Management: Answer and direct high-volume incoming telephone calls and emails professionally. Manage client correspondence related to service schedules, product trials, and general inquiries.
- Executive Support: Provide general administrative assistance to the Executive team, including calendar management, scheduling meetings, taking minutes, and preparing confidential documents and presentations.
- Office Operations: Maintain and order office supplies, ensure all office equipment is functional, and manage the central filing system, both digital and physical.
Qualifications and Requirements
- Proven experience in an administrative support role, preferably within a manufacturing, logistics, or related technical service environment.
- Exceptional organizational skills with a strong focus on detail and accuracy.
- Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and an aptitude for quickly learning new CRM and inventory management software.
- Excellent verbal and written communication skills; ability to interact professionally with clients, vendors, and all levels of staff.
- Ability to work independently, prioritize tasks effectively, and manage deadlines without constant supervision.
Compensation
- Salary Range: R15,000 – R20,000 per month (Commensurate with experience).
If you possess the administrative expertise and drive to support the daily operations of a global cleaning solution provider, please submit your application.
Desired Skills:
- Communication
- Creditors
- Debtors
