Administrative Assistant

About the position

A well-established automotive company in Port Elizabeth is looking for a dynamic and experienced Administrative Assistant to support its Workshop, Sales, and Reception operations. This multi-functional role is crucial in ensuring the smooth running of daily administrative processes, customer service, and internal coordination. If you have a strong background in the motor industry, excellent organizational skills, and thrive in a fast-paced environment, we would love to hear from you.
Key Responsibilities:
Workshop Administration:

• Open and manage job cards for workshop vehicles.
• Liaise with technicians and service advisors to track vehicle progress.
• Capture service and repair data accurately.
• Ensure proper filing and storage of documentation and service history.

Sales Administration:

• Assist the sales team with deal files and documentation.
• Process vehicle delivery documentation and coordinate licensing and registration.
• Maintain and update stock records and sales logs.
• Ensure compliance with dealership and manufacturer standards.

Reception Duties:

• Greet and assist walk-in customers and visitors professionally.
• Manage switchboard and direct calls effectively.
• Handle general queries and escalate when necessary.
• Maintain a clean and welcoming reception area.

Minimum Requirements:

• Grade 12 / Matric.
• Minimum of 2–3 years administrative experience within the automotive industry (essential).
• Strong computer literacy (MS Office; Kerridge or similar dealer management systems preferred).
• Excellent verbal and written communication skills.
• Customer-focused with the ability to multitask and prioritize.
• Strong attention to detail and organizational ability.

Desired Skills:

• Admin Assistant
• Admin Workshop
• Admin Sales
• Automotive

Employer & Job Benefits:

• YES