About the position
Administration Officer: Talent Management
Pretoria
3 Months - Fixed Term Temp Position
Reports to - Talent Development Manager
Department - Human Resources Business Unit
Overview:
To provide a wide range of administrative support to the talent management function
Key Performance Areas:LEARNING COORIDNATION
KPI
- Coordinate learning interventions as per the prevailing the training plan, including sourcing of interventions, and liaising with both training providers and delegates.
- Administration, including sourcing quotations, following up, requesting invoices, completion of booking/registration forms.
- Preparation of learning and development documentation (skills forms).
- Provide information for SDF reports required by FASSET for submission as directed.
- Compile standard monthly training reports as assigned.
- Raise requisitions for training.
- Perform administrative functions relating to finance and supply chain management in alignment to finance and supply chain management policies and procedures.
- Maintain the training calendar and ensure implementation thereof as directed.
- Schedule learning interventions with the respective employees.
- End to end processing of study assistance applications, conferences, and all training requests
- Address standard employee queries on learning intervention applications and training requests in line with the relevant policies.
- File and capture L&D related records on talent management [URL Removed] AND OFFICE SUPPORT
- Provide general administrative support service for talent management projects, governance meetings and learning interventions including but not limited to:
- Venue bookings
- Catering
- Facilities and IT requirements
- Co-ordinate invitees
- Take meeting minutes.
- Keep register of all events and attendance thereof.
- Prepare documents in alignment to the [URL Removed] SUPPORT
- Schedule, attend meetings, prepare meeting packs, and take minutes.
- Consolidate, prepare and produce basic reports as required (e.g, Monthly).
- Typing, faxing, scanning, photocopying, and binding of documents
- Perform all administrative functions relating to finance (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures.
- Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary.
- Perform other duties as [URL Removed] Skills and Experience:EDUCATION
- Relevant Diploma in Human Recourses equivalent to NQF level 6
- Skills Development Facilitator preferableSKILLS
- Computer proficiency - MS Word and Excel Intermediate Level
- Filing
- Verbal and written communicationEXPERIENCE
- 2 years project administration experience
- 3-5 years' experience in HR administration.
- Experience with dealing with training service providers.
- Experience with working with preparing quotes and invoicing
- Experience within a training environment or an HR backgroundBehavioural Competencies:
- Customer Service: Follows through, when asked, on customer inquiries, requests and complaints, keeps customers up to date about progress of projects
- Flexibility: Applies rules flexibly: Changes his/her perception, ideas or alters normal procedures to fit a specific situation to get a job done and/or meet company goals
- Organizational Commitment: Respects the way things are done in an organisation and does what is expected.
- Teamwork: Genuinely values others input and expertise
- Concern for order & quality: Double-checks the accuracy of information or work
- Achievement Orientation: Keeps track of and measures outcome against standard of excellence not imposed by others
- Initiative: Recognizes and reacts to present opportunitiesPlease Note: Should you not receive any feedback within 3 months, please consider your application as unsuccessful.
Please Note: Should you not receive any feedback within 3 months, please consider your application as unsuccessful.
Desired Skills:
- HR Administration Officer
- Human Resources Administartion Officer
- Talent Management
- Learning Coordination
- Project Administration
- Office Support
- HR administration support
- HR Administration
- skills development facilitator
- Diploma in human resources
Desired Qualification Level:
About The Employer:
Financial
