Administration Officer at NRF National Research Foundation

About the position

Postion Summary:
iThemba LABS seeks to appoint an Administration Officer.

Key Responsibilities:

• National and international liaison
• Processing bill of material journals for new sales, sales order capturing, delivery notes, debtors management, etc
• Planning, coordinating, and monitoring the national logistics operations to ensure prompt and accurate deliveries
• Preparing all shipping documents for local and national radiopharmaceutical orders
• Liaising with freight forwarders and drivers to ensure on-time delivery to clients
• Tracking and solving problems with deliveries with effective communication to relevant parties involved
• Document control for production-related documents
• General office administration, such as organizing and maintaining records, files, and databases, diary management and assistance with any requirements during meetings, travel arrangements for team members, when necessary
• Creating itineraries for managers and ordering and managing departmental stationery and tech requirements

Minimum Qualification:

• National Diploma / Advanced Certificate / NQF 6

Minimum Experience:

• 2-3 years

Experience

• Experience in a pharmaceutical production environment desirable
• Proven experience in logistics with a track record of achieving results and improving efficiency
• Preparation and control of Quality Management System documentation
• Setting up /arranging meetings, group functions, etc
• Preparation and dissemination of correspondence i.e. minutes, agendas, reportsKnowledge:
• Proficiency with Microsoft Office products (Excel, Word, PowerPoint)
• Managing databases and using accounting software
• Using a travel management platform to organize and arrange logistics involved with business traveling
• Production schedule maintenance
• Filing of correspondence/documents and any tasks related to office administration
• Placement of orders with administrative suppliers
• Local and international sales dispatching and financial administration

Additional Notes:
Persons with disabilities are encouraged to apply.

iThemba LABS reserves the right not to fill this position.

All applications will be considered with the understanding that, in terms of the iThemba LABS Employment Equity Plan, preference will be given to candidates from the designated groups.

Personal Information will be processed by iThemba LABS for purposes of assessing your suitability for the advertised position. iThemba LABS may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that iThemba LABS's authorised verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks.

The NRF website provides more details on the initiatives and activities.

Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicants suitability for the position. The names and contact details of at least three referees should be provided.

Desired Skills:

• MS Office
• Team Support Administration
• Minute taking
• Document Management
• Travel Management
• Logistics Coordination
• Sales Dispatching
• Financial Administration

About The Employer:

The National Research Foundation (NRF) supports and promotes research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields of science and technology, including natural sciences, engineering, social sciences and humanities. iThemba LABS is Africa's leading research facility for accelerator-based science that is committed to advance knowledge, transforming lives and, inspiring the nation through probing fundamental structure and the origins of matter; advancing the understanding of condensed matter; impacting the societal need through provision for the health and environmental sector.