About the position
Job Purpose:
The Admin Invoicing Clerk is responsible for the accurate and timely processing of customer invoices, credit notes, and related administrative functions. This role plays a critical part in ensuring billing accuracy, maintaining financial records, supporting cash flow, and providing administrative support to the finance and operations teams.
Persons able to start immediately are preferred
Key Responsibilities:
Invoicing & Financial Administration
- Generate, process, and issue customer invoices in accordance with company policies and agreed billing cycles
- Prepare and process credit notes, debit notes, and invoice adjustments when required
- Verify pricing, quantities, tax calculations, and supporting documentation prior to invoicing
- Ensure all invoices are correctly allocated to the relevant accounts, cost centres, and projects
- Maintain accurate and up-to-date invoicing records and supporting documentation
Accounts & Reconciliation Support
- Assist with debtor account reconciliations and resolve invoice-related queries or discrepancies
- Liaise with internal departments (sales, operations, logistics) to ensure billing accuracy
- Support the accounts receivable function by providing invoicing information for collections
- Assist with month-end closing activities related to invoicing
Administrative & Compliance Duties
- Capture and maintain customer data and billing information on financial systems
- Ensure compliance with internal controls, financial procedures, and statutory requirements
- File, scan, and archive invoices and financial documents (physical and electronic)
- Respond to customer and internal queries regarding invoices and billing documentation
Reporting & Support
- Prepare basic invoicing and billing reports as required
- Assist with audits by providing invoicing records and supporting documentation
- Perform general administrative duties to support the finance department
Minimum Requirements:
Education & Qualifications
- Matric (Grade 12) essential
- Certificate or diploma in Finance, Accounting, or Office Administration (advantageous)
Experience
- 1-3 years' experience in an invoicing, billing, finance, or accounts administration role
- Experience working with accounting or ERP systems (e.g. Pastel, Sage, SAP, or similar)
Skills & Competencies
- Strong numerical and analytical ability
- High level of accuracy and attention to detail
- Proficient in Microsoft Excel, Word, and Outlook
- Ability to work with deadlines and manage multiple tasks
- Good written and verbal communication skills
- Strong organisational and time-management skills
***Salary - R13,000.00 - R15,000.00 (Negotiable, based on skills, experience and in relation to current package)
Desired Skills:
About The Employer:
About the Company:
A well-established supplier within the retail and FMCG sector, providing an extensive range of packaging, hygiene, and operational products to stores across the country. The business is recognised for dependable service, long-standing customer relationships, and a strong commitment to supporting efficient in-store operations. With a continually expanding national footprint, the company offers a stable, growth-oriented environment for professionals who take pride in excellence and customer-centric service.
