Admin Clerk

About the position

• Ensure that assets bar codes are allocated and issued to business managers timeously
• Assist the Group Assets Controller with daily queries, capturing, issuing asset tags to business managers and updating the ERP system to ensure the fixed asset register is complete
• Assist in ensuring that asset verifications and asset count is performed timeously
• Assist the Group Assets Controller in liaising with assets stores to ensure that all required processes are completed prior to verification
• Assist with daily queries and processing miscellaneous transactions to ensure that inventory accounts are completed and accurate
• Assist in opening and closing of Ship to location to ensure control in the system
• Add and update the quantities for Min/Max System to ensure that control and processes are adhered to
• Provide advice and support to business units on asset and inventory related matters, assist in developing SOPs to support the process and ensure compliance with financial policies and procedures, PFMA, Treasure regulations, GRAP, IFRS through regular monitoring
• Liaise with assets stores to ensure all required processes are completed prior to stock take; to liaise with asset and inventory data management on stock and asset related issues and queries and extract related reports to ensure accuracy of information to management
• Close off and open new assets stores as required according to Organisation business needs
• Address RTM related items as per the audit Risk register to ensure all queries are resolved / addressed
• Perform monthly asset and inventory account reconciliations to ensure accuracy of information
• Perform reasonable ad-hoc duties to ensure that work performed is in line with Organisation processes and procedures

Desired Skills:

• Fixed Assets & Inventory
• Treasury Regulations
• PFMA
• GRAP and related regulations and acts
• Oracle ERP

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Diploma

About The Employer:

- Grade 12 (NQF Level 4)
- 3-year Diploma in Finance/ Accounting / Business Admin (desirable)
- Valid driver's licence [code EB]
- Minimum 1 to 2 years' experience in Assets and Inventory Administration
- Reconciliations
- Fixed Assets & Inventory
- Treasury Regulations, PFMA, GRAP and related regulations and acts
- Oracle ERP (Desirable)
- Aptitude for numbers
- Computer literacy (Excel & Oracle advantageous)
- Planning and organising skills
- Time management
- Attention to detail
- Accuracy
- Ability to meet deadlines
- Ability to handle pressure
- Communication skills
- Interpersonal skills
- Data capturing skills