About the position
ENVIRONMENT:
One of South Africa’s leading industrial IoT innovators, developing AI-powered solutions in digital productivity, workplace safety, and employee health, is seeking a versatile and detail-oriented Accounts Receivable / Accounts Payable (AR/AP) Specialist to join their lean finance team at their Head Office in Somerset West. Reporting to the Finance Manager, this role offers the opportunity to make an immediate impact, streamline financial operations, and contribute to the company’s continued growth and scalability within a supportive, forward-thinking environment.
DUTIES:
Accounts Receivable (AR)
- Prepare and issue client invoices, including progress billings, commercial invoices, and ad-hoc project related billing, ensuring compliance with SCM platform requirements (e.g., Ariba/Coupa)
- Prepare SLA renewal quotes in conjunction with the relevant Account Manager.
- Manage debtor follow-ups through proactive collectors, including email reminders, phone calls and statements.
- Monitor and reconcile client accounts, resolving discrepancies and escalating issues to the relevant Account Managers/Production as needed.
- Collaborate with the Production team on stock-related invoicing synced from the inventory management system to Xero.
- Manage the new client take-on registration process.
Accounts Payable (AP)
- Process supplier invoices and credit card receipts, including verification against purchase orders and delivery notes where applicable.
- Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting of Xero.
- Execute payments via batch processing of EFT, post- ApprovalMax and maintain vendor relationship.
- Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
- Manage the new vendor vetting process.
General Duties
- Support month-end close by preparing deferred revenue journals, accruals, and reconciliations to aid the accountant.
- Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
- Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
- Contribute to system enhancements, including the inventory management system, - Xero sync troubleshooting.
- Assist with any finance ad-hoc tasks as needed.
REQUIREMENTS:
Minimum Requirements:
- Matric/Grade 12 with a relevant qualification e.g., Diploma/Certificate in Accounting/Bookkeeping or higher.
Desired Requirements:
- 3-5 Years in AR/AP role, ideally in engineering/manufacturing or project-based industries.
- Experience with SCM platforms (Ariba/Coupa) is advantageous.
- Proficiency in Xero (essential), ApprovalMax and Microsoft Office (MS Outlook and Excel).
- Familiarity with automation tools for OCR/invoice processing is a plus.
ATTRIBUTES:
- Strong attention to detail, problem solving and analytical skills.
- Excellent communication (client/vendor-facing).
- Ability to thrive in as fast-paced, dual role setup.
- Diligent and firm, with high ethical standards
- Numerically astute.
- Proactive approach to collections.
- Technical aptitude and ability to learn software programs.
While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.
COMMENTS:
When applying for jobs, ensure that you have the minimum job requirements. Only SA Citizens will be considered for this role. If you are not in the mentioned location of any of the jobs, please note your relocation plans in all applications for jobs and correspondence. Apply here [URL Removed] e-mail a Word copy of your CV to [Email Address Removed] and mention the reference number of the job.
Desired Skills:
- Accounts
- Receivable
- Accounts
