About the position
Creditors Management:
Oversee the full end to end Group creditors cycle, ensuring accurate, timely, policy aligned payments.
Implement strong controls to prevent duplicate payments, incorrect supplier details, or manual processing errors.
Manage AP month end close, ageing analysis, reconciliations, and exception resolution.
Ensure all invoices are processed within defined SLAs and escalation protocol.
Process Optimisation:
Assess the current AP operating model and continuously identify process bottlenecks.
Define, document, and implement standardised AP policies, workflows, and governance procedures.
Introduce workflow automation, OCR, and exception based processing to reduce manual effort.
Supplier Management:
Manage, rationalise, and optimise supplier base to leverage buying power.
Ensure all suppliers are onboarded through proper vetting.
Improve supplier engagement, responsiveness, and communication.
Compliance & Governance:
Ensure all payments have valid supporting documentation (contracts, POs, approvals).
Enforce internal controls in alignment with finance policies, IFRS standards, and audit requirements.
Maintain zero tolerance for policy deviations, fraud exposure, or audit exceptions.
Manage AP compliance training for team and business units.
Data Integrity:
Maintain a clean, accurate supplier master file aligned with data governance rules.
Perform scheduled data audits to identify inconsistencies, duplicates, and risks.
Ensure seamless integration of AP data into ERP systems and reporting tools.
Cash Flow Management:
Prepare short-, medium-, and long-term cash flow forecasts for creditors payments.
Analyse payment trends, seasonal fluctuations, and funding requirements.
Collaborate with Treasury to optimise working capital and payment strategies (e.g., early payment discounts).
Identify opportunities to improve payment terms and cashflow stability.
Automation & Digitisation:
Implement RPA/BOTs, AI driven approvals, and invoice scanning technologies.
Assess system gaps and lead digital transformation initiatives within AP.
Drive adoption of e invoicing and paperless workflows.
Train team and stakeholders on digital tools.
Financial Reporting:
Produce accurate monthly, quarterly, and annual AP reports for management review.
Monitor performance dashboards, KPI trends, and process exceptions.
Provide deep dive analytics on spend, supplier trends, cost drivers, and inefficiencies.
Team Leadership:
Build and manage a high performance AP team with a culture of accountability.
Conduct coaching, skills development, and performance assessments.
Implement workforce planning, succession planning, and skills matrix tracking.
Manage team morale during periods of change or transformation.
Stakeholder Management:
Foster strong relationships with internal stakeholders (Procurement, Treasury, Finance, Audit, Operations).
Manage escalations, resolve queries promptly, and ensure clear communication.
Conduct stakeholder feedback sessions and implement improvements.
System Evaluation:
Evaluate AP, ERP, and workflow management systems for optimisation.
Drive upgrades, new system implementations, and integrations.
Troubleshoot system issues and ensure high uptime.
Risk Management:
Identify financial, operational, and fraud risks relating to AP workflows.
Implement controls, segregation of duties, and monitoring tools.
Perform root cause analysis on discrepancies or payment failures.
Minimum Requirements:
Qualifications & Experience):
Grade 12 (Matric).
BCom Degree in Finance, Accounting, or related field.
5–8 years’ experience in a creditors/accounts payable environment.
2–3 years’ experience in a management role.
Advanced Microsoft Excel proficiency.
Experience with accounting systems.
Advantageous:
Required Knowledge:
Accounting principles and financial management.
Accounts Payable processes and controls.
Financial legislation and compliance requirements.
Procurement-to-pay (P2P) processes.
Cash flow management and forecasting.
Supplier contract management.
Financial systems and ERP platforms.
Required Skills:
Advanced Excel and financial data analysis.
Strong analytical and numerical skills.
Negotiation and supplier management.
Planning, organising, and problem-solving.
Financial reporting and reconciliation.
Process improvement and optimisation.
Strong communication (written and verbal).
Required Competencies:
Leadership and team development.
Attention to detail and high level of accuracy.
Strategic thinking and decision-making.
Accountability and ethical conduct.
Adaptability and resilience.
Stakeholder engagement and relationship management.
Results-driven and performance-oriented.
Innovation and continuous improvement mindset.
Desired Skills:
- Advanced Microsoft Excel
- Accounting System
- Supplier contract management
