About the position
Our client, a leading player in the Industrial IoT space, developing AI-augmented solutions within the digital productivity, workplace safety and employee healthcare sectors, has an opportunity available for an Accounts Payable Clerk to join our lean finance team in a half-day capacity.
The successful candidate will handle end-to-end supplier invoicing, reconciliations, and follow-ups, leveraging our integrated systems (Xero, inventory management system, and ApprovalMax). This position offers an opportunity to make an immediate impact in a supportive team while contributing to the operational scalability. This position is based at their Head Office in Somerset West, reporting to the Head of Finance.
Key responsibilities:
Accounts Payable (AP):
- Process supplier invoices and credit card receipts, including verification against purchase orders (POs) and delivery notes where applicable.
- Handle stock supplier bills integrated from the inventory management system, ensuring accurate coding and posting in Xero.
- Execute payments via batch processing or EFT, post-ApprovalMax approval, and maintain vendor relationships.
- Perform bi-monthly creditor reconciliations, identifying variances and resolving queries with suppliers.
- Manage the new vendor vetting process.
General Duties:
- Support month-end close by preparing accruals, and reconciliations to aid the accountant.
- Maintain accurate records in Xero, ensuring audit-ready trails and SARS compliance (e.g., VAT handling).
- Assist with ad-hoc finance tasks, such as query resolution and process improvements, in a small-team environment.
- Contribute to system enhancements where applicable.
- Ad hoc tasks as needed.
Minimum Requirements:
- Matric/Grade 12 with a relevant qualification (e.g., Diploma / Certificate in Accounting / Bookkeeping).
- 3-5 years in AP roles, ideally in engineering/manufacturing or project-based industries.
- Proficiency in Xero (essential), ApprovalMax, and Microsoft Office (MS Outlook, Excel).
- Familiarity with automation tools for OCR/invoice processing is a plus.
Desired competencies:
- Strong attention to detail
- Excellent communication (vendor-facing)
- Passionate about people and their development
- Ability to thrive in a fast-paced, dual-role setup
- Strong problem solving and analytical skills
- Diligent and firm, with high ethical standards
- Numerically astute
- Proactive approach to collections
- Technical aptitude and ability to learn software programs
General:
- We are committed to fair and inclusive hiring. All suitably qualified applicants are welcome to apply.
- Preference may be given in line with our client's Employment Equity plan and applicable legislation.
- Applicants must have the legal right to work in South Africa at the time of application.
- Only shortlisted candidates will be contacted. If you do not hear from us within 30 days, please consider your application unsuccessful.
- Please include your current remuneration (CTC), salary expectation, and notice period (optional but helpful for screening).
- By applying, you consent to the processing of your personal information for recruitment purposes in accordance with POPIA.
Desired Skills:
- Accounting
- Bookkeeping
- Invoices
- Managing Relationships with Vendors
- Microsoft Office
- Reconciliations
- Payments
