Accounts Payable Assistant

About the position

Accounts Payable Assistant (Remote, South Africa-Based, US Hours)
Support a Growing Construction Business - Work PST Hours from Home!
Accounts & Finance | R25,000-R37,000/month | Remote | Mon-Fri, 5pm-2am (PST hours)

About Our Client
Our client is a dynamic and growing player in the construction and utilities sector, committed to operational excellence and financial integrity. With a strong focus on efficiency and vendor collaboration, they are seeking a reliable, detail-oriented Accounts Payable Assistant to join their remote team. You'll be part of a supportive environment with a global reach, where precision and professionalism are valued daily.

The Role: Accounts Payable Assistant
This role is critical to ensuring the company maintains strong relationships with vendors and subcontractors. You will manage the accounts payable process, handle invoice accuracy, and support smooth cash flow operations. It's an opportunity to work remotely while contributing directly to the financial health of the business.

Key Responsibilities

• Enter and process vendor invoices, subcontractor applications, and purchase orders in Spectrum
• Match purchase orders to invoices (2-way match) to ensure accuracy
• Code invoices correctly to appropriate GL and job cost codes
• Verify compliance items (W-9s, insurance, lien releases) before issuing payments
• Track retention and payments as per contract terms
• Reconcile monthly credit card expenses and statements
• Monitor and resolve vendor statement discrepancies
• Set up and maintain vendor/subcontractor profiles in Spectrum
• Collaborate with project managers for accurate job cost allocations and approvals
• Support month-end close with vendor statement reconciliations
• Maintain professional, responsive vendor and subcontractor communications

About You

• 2+ years of experience in accounts payable or a similar role
• Solid understanding of AP processes and accounting best practices
• Familiar with accounting software and proficient in Microsoft Excel
• Experience in construction or utility services industry is a plus
• High attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Able to work Monday-Friday, 5pm-2am SAST (aligned with US PST hours)

Desired Skills:

• Vendor Invoices
• Subcontractor Applications
• Purchase Orders
• Spectrum
• 2-Way Matches
• Cost Codes
• Compliance items
• Issuing Payments
• Retention
• Reconciliations
• Resolve Discrepancies
• Statement Recons
• AP Processes
• Excel

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Diploma