Accounts Payable & Receivable Supervisor

About the position

Job Purpose: 

Responsible for all Financial Processing activities including but not limited to:

• Oversee and manage Accounts Payable function
• Supervise the day?to?day operations of AP team, ensuring smooth and efficient processing
• Ensure accurate, timely and compliant processing of credit transactions
• Review and control creditor reconciliations, vendor age analyses and control accounts
• Support effective cash?flow management through oversight of payments
• Ensure accurate month?end reporting and reconciliation to the trial balance
• Manage escalation and resolution of outstanding vendor queries
• Authorise payment batches and key financial transactions in line with delegation of authority
• Ensure compliance with company policies, internal controls and statutory requirements
• Support audit processes and promote a strong control and compliance environment

Management of the Accounts Payable Team:

• Responsible for the day-to-day activities of Accounts Payable team
• Monitor and report on creditors processing and service delivery targets.
• Responsible for contributing to training and development of the creditors team.
• To ensure the smooth running of the of the creditors team
• Responsible for the performance and development of team members

Creditors Management:

• Review of Supplier Reconciliations Balance Creditors Control Account
• Monthly address variances with the team.
• Review Payment Batch and Authorize on Nedbank where no single payment is more than R3M.
• Review and management Overseas Suppliers relating processing of the vendor invoices and proactive management of outstanding EOI’s for prepayments.
• Review monthly accrual schedule and authorize Journal posting
• Perform and review creditors age analysis, agreeing to trial balance monthly and follow up on long outstanding invoices.
• Maintenance of GRIR account to ensure clearing of PO’s with invoices and supporting evidence of outstanding items. More than 3 months outstanding must be investigated.
• Tracking and reporting on query resolutions
• Tracking and reporting of department KPI’s

Core Technical Delivery

• Ensure the production of timeous and accurate month?end accounts.
• Ensure that the creditors ledger agrees to the creditors control account.
• Ensure that documents are processed daily.
• Review creditor’s reconciliations against creditors Age Analysis and resolve all outstanding items on the age analysis
• Ensure that suppliers are paid on the last working day of month
• Manage accounts payable process; ensure that payments are made only when accounts are due as per the agreed upon terms with vendor.
• Review and control of the reconciliation of the cash book daily.
• Reconcile creditors ledgers such that related items are set?off and the debtors and creditors ledgers are clean.
• Perform monthly intercompany balance recons
• Prepare the VAT report from relevant ERP system with supporting documentation to facilitate the submission of VAT to SARS
• Ensure that all balance sheet GL accounts are reconciled and verified 
• Accurate journals done monthly.
• Review income statement accounts monthly for reasonability and correct any posting errors within that month.
• Compare budget versus actuals monthly and escalate issues to FM
• Prepare management report monthly.
• Oversight of forex supplied to travellers and subsistence allowances.
• Audit contribution in terms of preparation of accounts and supporting schedules and to assist the auditors with their audit procedures.
• Provide inputs into the cash flow forecast.
• Ensure filing of all documents monthly as per the agreed electronic standard

Technical Competencies required to perform this aspect of the role:

• Intermediate proficiency SAP.
• Intermediate proficiency in MS Office and SharePoint.
• Excellent understanding and working knowledge of creditors and debtors function and systems.
• Capacity and output management
• Financial acumen.
• Documentation Management
• Statistical Trending & Data Analysis

Quality Management

• Building own, team and site’s GMP Knowledge and Compliance
• Participate in building quality objectives and provide ongoing metrics that directly support the achievement of such objectives.
• Participate in building a sustainable Quality Culture on site and proactive mitigate risks that may negatively impact quality or escalate these appropriately.
• Establish and maintain a state of control related to quality management within the department
• Ensuring that the department is audit ready through closing out audit findings timeously
• Ensure Deviations, Change Controls, CAPAs are handled effectively
• Advocate continuous improvement within own department as well as cross functionally

Technical Competencies required to perform this aspect of the role:

• cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. MCC and WHO
• Total Quality Management & Quality Management Systems
• Data development, trending & reporting
• Coaching & mentoring peers & staff

Essential: 

• At least 5 years’ experience within a similar role.
• Bookkeeping diploma or degree with accounting as subject.
• Computer literacy.
• Advanced excel skills.
• Strong reconciliation skills.
• Banking and accounts administration experience.
• Previous experience on SAP
• Strong reconciliation skills.
• Banking and accounts administration experience.

Preferred: 

• Bookkeeping to trial balance
• Business Central experience
• Working knowledge of SARS related legislation

Desired Skills:

• Analysis
• Excel
• Invoices
• Reconciliation
• Reporting
• SAP
• Trial Balance