Accounts Clerk

About the position

Job Purpose: The Debtors Clerk is responsible for managing and maintaining the accounts receivable function of the company. This includes processing invoices, reconciling accounts, chasing outstanding payments and ensuring accurate and timely collection of debts. The role requires meticulous attention to detail, strong organisational skills and excellent communication abilities.

Key Responsibilities:

• Generate and issue invoices to customers accurately and promptly.
• Ensure all invoices are correctly coded and authorised.
• Distribute invoices via mail, email or electronic portals.
• Maintain accurate and up-to-date records of customer accounts.
• Monitor accounts receivable aging reports to identify overdue payments.
• Reconcile customer accounts and resolve discrepancies.
• Contact customers via phone, email, or letter to chase outstanding payments.
• Escalate overdue accounts to senior management or legal for further action.
• Document all collection activity.
• Process incoming payments and allocate them to the correct customer accounts.
• Handle and resolve payment queries.
• Prepare regular reports on accounts receivable status, including aging analysis.
• Maintain accurate filing systems for invoices, payments, and correspondence.
• Assist with month-end and year-end closing procedures.
• Update customer information as needed.
• Respond to customer enquiries regarding invoices and payments in a professional and timely manner.
• Build and maintain positive relationships with customers.
• Ensure compliance with company policies and procedures related to accounts receivable.
• Adhere to relevant financial regulations and legislation.

Desired Skills:

• Pastel Evolution
• Accounting
• Ledger Management
• Cashbook
• Bank Reconciliation
• Accounts Administration

Desired Work Experience:

• 2 to 5 years Bookkeeping

Desired Qualification Level:

• Grade 12 / Matric