Accounts Administrator

About the position

An experienced accounts administrator is required to manage creditors, sales schedules and ad hoc accounting for three businesses within the group
Creditors

• Check invoices received for compliance and approval by Ops (signed invoices)
• Scan invoices into Xero Accounting System
• Approve invoice in system with correct allocation
• Liaise with suppliers in regards statement to perform reconciliations
• Follow up on outstanding invoices
• Check statements balance the relevant creditors ledgers.
• Process payment runs for correct payment date and get ready for bank capturing
• Correction of allocation following review by management
• (Bank capturing to be done by a separate person) 

Sales schedules

• Populate excel schedule daily from paperwork received from stores
• Check amounts captured on spreadsheet match the POS system printouts from each store
• Shortages and overs need to be followed up and corrected
• Capture Petty cash pay out vouchers into schedule making sure they balance to system printouts
• Print bank statements per store and check all credit cards are accounted for in the relevant schedule
• Make sure debtors are allocated to the correct columns in schedules
• Once all done and checked by management, schedules can be imported into Xero
• Notification then sent to separate person to import schedules
• Follow up any queries in regards unallocated items per bank recon

General

• Responsible for filing of all relevant paperwork
• Analytical work of ledgers, general schedules to be populated (Marketing Accruals, other accruals)
• General help as and when required

 

Desired Skills:

• Creditors
• Accounts Clerk
• Sales Schedules
• Xero