About the position
Responsible for subsidiary company finance function, including monthly creditors and cashbook, intercompany billing, balance sheet reconciliation, VAT returns and annual audit. Cashbook processing. Processing and reconciling creditors’ accounts. Maintaining Fixed Asset Register. Assist in the day-to-day operations of the Finance department.
Key Performance Areas:
- Subsidiary Company Accounting and Tax Process 30%
- Cashbook Processing 20%
- Creditors Processing, Reconciliation and Payment 20%
- Fixed Assets Accounting 20%
- Teamwork 10%
Competency Requirements for Position
Knowledge:
- Knowledge of accounting systems and their impact on the business
- Knowledge of cost accounting
- Knowledge of company policies, practices, processes and systems
- Understanding of the business operating model
- Expressed and implied ethical responsibilities
Skills:
- Computer skills, including advanced Excel skills and basic proficiency in SAP Business One
- Good communication skills in English (verbal and written)
Behavioral:
- Customer/supplier responsiveness
- Financial acumen
- Analytical skills
- Problem Solving
- Judgement
- Numerical reasoning
- Attention to detail
- Initiative
- Planning and prioritising
- Team Player
Minimum Qualification:
- Commerce Diploma
Minimum Experience:
- 2 years accounting and cashbook experience
Other Requirements:
- Willing to work overtime, if required Valid passport
Job Grade:
- D2
Key Stakeholder Relationships
Internal
- Sales
- Procurement
- Supply Chain
- Projects
- Operations
External
- Customers
- Suppliers
- Banks
- Auditors
- Accounting Consultants
Key Performance Areas & Indicators
Subsidiary Company Accounting and Taxation Process
- Assist in financial accounting process of foreign non-operating entities, including cashbook and general accounting, and creditor reconciliations and payments - Accurate monthly processing
- Reconcile balance sheet accounts monthly, and prepare monthly reports for consolidation in management accounts - Accurate, on time reporting
- Liaise monthly with foreign accountants on monthly results and ensure alignment of processing and results. - Accurate monthly processing
- Assist in the preparation of year end audit schedules, and annual financial statements - Year end audit
- Perform intercompany billing and reconciliations - Intercompany balanced
- Process monthly invoices in line with local VAT guidance, and submit VAT information to foreign accounting consultants - Maintain VAT clearance
- Reconcile monthly VAT return and ensure it is paid on time - Accurate, on time filing and payment
- Assist Financial Manager in annual tax compliance and tax computations - Year end audit
- Ensure PAYE is paid monthly - On time payments
Cashbook Processing
- Process cashbooks in various SAP companies on a daily basis. - All detail captured and accurate - Accurate allocations
- Allocate receipts and payments, in conjunction with debtors and creditors controllers - Bank reconciled
- Perform monthly bank reconciliations
- Prepare cashflow report showing inflows and outflows weekly - Cashflow report in balance
- Maintain and process petty cash and reconcile monthly - Approved processing
Creditors Processing, Reconciliation and Payment
- Ensure invoices match to purchase order numbers and resolve any discrepancies, and seek approval if no PO. Resolve queries with suppliers. - Accurate monthly processing
- Reconcile creditors ledger to supplier invoices and supplier statement, investigating any differences. Submit for payment in line with payment schedule. - Accurate recons, queries resolved timeously
- Review unmatched purchase orders monthly and receomment accrual or closing PO - No long outstanding open POs
- Send payment remittances to suppliers and communicate any queries. - Timely correspondence with creditors
- Process and pay staff expense claims in line with travel policy - Accurate and approved claims
Fixed Assets Process
- Maintain fixed assets register, processing additions and disposals, maintaining accurate records of location and serial numbers - Accurate fixed assets register
- Calculate and process monthly depreciation run - Accurate depreciation charge
- Reconcile FAR monthly and review with Financial Accountants - Accurate fixed assets register
Teamwork
- Carry out ad hoc instructions and relieve team members, as and when required - Achieve required level of competence in all tasks assigned
- Work with colleagues to achieve overall team goals - Demonstrate willingness to assist others
- Highlight problems and work with team to find solutions - Suggest solutions instead of problems
- Take personal ownership of problems - Go the extra mile for the Customer
Desired Skills:
- Accountant
- Creditors Processing
- Reconciliation and Payment
- Fixed Assets Process
- Cashbook Processing
- Taxation Process
