Supply Chain Manager at South African Heritage Resources Agency (Sahra)

About the position

JOB TITLE: Supply Chain Manager.
DEPARTMENT: Financial Management.
LOCATION: Cape Town.
Salary per annum: D2 - R636 607.00 per annum (basic salary).
Closing date: Wednesday, 28 June 2023 at 5PM.

PRIMARY PURPOSE OF THE JOB:
To implement and maintain effective supply chain management systems and processes in compliance with PFMA & PPPFA and other procurement requirements and best practice in order to support the attainment of SAHRA mandate.

KEY PERFORMANCE AREAS
KPA 1: Business Management
KPA 2: Demand and Acquisition Management
KPA 3: Logistics Management
KPA 4: Moveable Asset Management
KPA 5: Audit, Quality Assurance and Risk Management
KPA 6: Management of Resources
KPA7: Risk Management

KEY PERFORMANCE AREAS
Business Management

• Participate in the development and implementation of long-, medium- and short- term strategic plan for the organization by ensuring that the Procurement Strategy is incorporated into the overall company strategy advising management on current procurement practices and overseeing the implementation of improved system to ensure operational efficiency
• Develop and maintain annual performance plans and operational plans of the Supply Chain Unit
• Manage stakeholder relations and communication of SCM related matters
• Provide support to the CFO's office on ad hoc SCM-related requests from internal and external stakeholders
• Develop and maintain Supply Chain Management policies whilst ensuring that they are adhered to and in line with required regulations, legislation, accounting standards, good corporate governance and best practice
• Promote innovations and continuous improvement of services and standards as well as sound knowledge management practices within the division

. Demand & Acquisition Management

• Scan the environment for commodities and develop effective supplier database and procurement plans
• Develop cost effective and compliant procurement processes
• Establish bid specification, bid evaluation and bid adjudication committees and oversee the proper functioning of the committees
• Contract management including Service Level Agreements and contracts with service providers
• Develop policies and internal control measures to improve service delivery
• Keep abreast with development in SCM legislative environment- Conduct a market and industry analysis
• Implementation of a performance management system/ strategy for SCM processes to ensure improved turnaround time and value for money services

Logistics Management

• Develop and implement effective ordering and receipting systems
• Ensure suppliers are paid within 30 days
• Ensure effective and accurate contract management

Moveable Assets

• Develop and implement an asset management plan for SAHRA
• Develop effective movable asset management and safeguarding systems for all SAHRA assets
• Develop and implement effective disposal strategies
• Manage the Asset Register for auditing purposes

Audit, Quality Assurance and Risk Management

• Conduct Risk Assessments in all supply chain processes and develop mitigating strategies
• Implement internal control systems to eliminate irregular and fruitless expenditure
• Ensure all staff are trained and updated on SCM matters
• The provision of information required by auditors to ensure the audit queries are resolved in time to enable audit reporting
• Ensure that all audit activities are executed timeously
• Assist to Compile GRAP and PFMA compliant financial statements on a monthly/quarterly and annual basis for internal and external stakeholders on sections related to Supply Chain Management

Management of Resources

• Responsible for the management and effective deployment of available resources (material, financial and human) within the Unit
• Manage SCM staff in line with all SAHRA policies
• Provide monthly and quarterly reports for the SCM Unit

Risk Management

• Conduct risk assessments on the supply chain processes and develop mitigating strategies.
• Implement internal control systems to eliminate irregular or fruitless expenditure.

JOB REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelor degree/ B.Tech with specialisation in Finance or Supply Chain Management.
Minimum of 8 years' relevant experience, with a focus on the public sector and a minimum of 5 years management experience.
Knowledge and experience of the Public Finance Management Act, the Preferential Procurement Policy Framework Act, Treasury
Regulations and Supply Chain Management
Three-year articles as an accountant or CA(SA) qualification will be an added advantage.

Other skills:
Business Administration
Financial Management
Experience in ERP Systems (preferably ACCPAC or Pastel) is required
Ability to compile and analyse financial statements is an added advantage
Knowledge and understanding of financial management processes
Ability to reduce complex accounting data to succinct reports
Ability to work under pressure and deliver on deadlines
Team Management, Risk Management, Quality Assurance, Performance Monitoring, Coaching Skills, Relationship Management, Decision Making, Attention to Detail, Delegation, Honesty and Integrity, Problem solving, Monitoring and Controlling, Adaptability.

LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to top management, public groups, and/or boards of directors.

NUMERICAL SKILLS:
Ability to interpret complex numerical information and perform high level calculations which involve discounts, interest, commissions, proportions, percentages and volume by using figures and financial information.

REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PROFESSIONAL REGISTRATIONS:
Three-year articles as an accountant or CA(SA) qualification will be an added advantage

LICENSES:
A valid Code EB (08) driver's license

Computer Skill:
Efficient in the use of Microsoft Office in Excel, Word and Power Point and procurement ERP system is a prerequisite.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is:

• Occasionally required to stand.
• Regularly required to sit.
• Often to talk and hear.

Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

NB: The responsibilities contained in this document are not necessarily exhaustive and the employer is entitled to instruct the employee to carry out additional duties or responsibilities which may fall reasonably within the ambit of the position profile or in accordance with operational requirements. Such variable tasks should be listed and recognized in the employee's Performance Management document.

Desired Skills:

• Supply Chain Management
• Finance
• Tenders
• Demand Management
• Acquisition Management

Desired Qualification Level:

• Degree