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Ability Recruitment Group (Pty) Ltd

Retail Property Administrator

Ability Recruitment Group (Pty) Ltd

  • R25,000 - R30,000 per month
  • Permanent Intermediate position
  • Cape Town
  • Posted 24 Apr 2024 by Ability Recruitment Group (Pty) Ltd
  • Job 2565786 - Ref JHB003142

About the position

Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears and tenant queries, as well as lease preparation and conclusion.
REQUIREMENTS:

  • Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package
  • A minimum of 3 - 5 years’ experience in Property Administrator role and/ Financial accounting experience
  • Customer Service and/or sales experience is a must
  • Background in Property Leasing would be advantageous
  • MDA EXPERIENCE ESSENTIAL 


DUTIES:
Tenant Administration:

  • Load and update Tenant on the In-house system;
  • Tenant Statements:
  • Receipt allocations from Bank Statements
  • Current expiries
  • Interest generation
  • Meter reading generation
  • Manual billings/adjustments/recoveries
  • Lease billings
  • Debit Run
  • Finalized statements to Tenants
  • Debit Orders
  • Reconciliations and resolution of queries
  • Tenant Turnover
  • Finalize vacated Tenant accounts and Deposit refunds

Lease Administration:

  • Obtain Credit Check and FICA where necessary
  • Raise Lease input summary (LIS)
  • Raise lease on the In-house system
  • Update Lease Register
  • Annual Municipal and Rates increases
  • Draft Lease Authority Requests for submission to Landlords in conjunction with PM
  • Draft Offers to Lease in conjunction with PM
  • Deal with Leasing Hub on drafting of leases and checking in conjunction with PM
  • Send Offers to Lease and Leases to Tenants and follow up to conclusion of lease process.
  • Follow up on Tenant Installation Allowance Requirements for processing.

Arrear Administration:

  • Following up on outstanding payments
  • Update the Arrears report timeously
  • Update and utilize company credit control service provider facilities (TPN)
  • Prepare handover to Legal Credit Controller where applicable

Property Administration:

  • Maintain Property, Unit, Tenant and Lease data on In-house system
  • Maintain Lease audit schedules
  • Update 18mth Expiry Report / Lease register / Tenant Retention Report
  • Follow up and update Tenant Turnover Info on the system
  • Notify Utility Management company of any tenant changes/updates
  • Notify Finance of any Utility/Municipal/Recovery Accruals monthly
  • Maintain Parking Schedules and Access discs
  • Processing of Municipal and other invoices in conjunction with PM and Finance
  • Account Reconciliations

Desired Skills:

  • leasing
  • lease administration
  • property administrator

Ability Recruitment Group (Pty) Ltd

About the agency

Our Services From our offices in Johannesburg we provide hiring solutions for permanent, temporary and executive staffing. Our quest is that perfect balance of talent, personality, culture, and ambition for both employers and the professional talent that rely on our resources, perception, and expertise to achieve their goals. Our Core Principles and Ethics Our core principles and ethics define who we are and how we conduct ourselves personally and professionally. These values represent our philosophy and distinguish us from other staffing organizations. Diversity is our strength; teamwork is our foundation for success, and our ethics promote an environment of integrity and pride. From our CEO to the newest members of our staff, we achieve positive, tangible results through mutual respect, shared responsibilities, and initiative. The foundation of our success is predicated on finding, engaging, developing, and retaining the very best people, and this is exemplified and reinforced in our relationships with every employee, candidate, and client. We represent our clients, candidates, and ourselves fairly, openly, and honestly, for it is only when these values are upheld that lasting personal and professional relationships are created, flourish, and endure. We are committed to professionalism and are members of the Association of Personnel Service Organization of South Africa (APSO).

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Job expired on 2024/04/30

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