About the position
Our reputable client, in Port Elizabeth, is currently looking to employ a Personal assistant / Events Coordinator.
An exciting career opportunity awaits you!
Requirements:
- Proficiency in the Afrikaans language is non-negotiable.
- Matric qualification or equivalent is essential.
- 7 years experience in a similar position.
- Computer literacy is essential.
Responsibilities, but not limited to:
1. Secretarial Type Functions:
- Receive/screen calls for the Director.
- Manage the Main email inbox and distribute emails to the relevant staff members.
- Committee meeting duties such as preparation of agendas and minutes, typing of minutes, issue meeting notices, ensure the attendance by committee members, and maintain mailing lists.
- Arrangements for regional meeting and events, preparation of budgets, notices and adverts, booking of meeting venues and catering services, responsible for sending out electronic reminders etc.
- Preparing of general communication via bulk email, SMS portal, WhatsApp Groups etc.
- Prepare and issue articles, newsflashes, notices as required.
2. Screening/handling of enquiries and complaints:
- Forward certain complaints to relevant staff.
- Forward Arbitration/ Adjudication requests (Copy) Director.
- Preparation of Arb/ Adj nomination letters.
3. Accommodation and Travel Bookings:
- Bookings for flights, accommodation, car rental and arrangements for Director, Committee Representatives and Staff Travel.
- Coordinating staff travel.
- Record and arrange travel reimbursements for members.
4. Membership Administration:
- Prepare and maintain annual awards list for Membership Awards.
- Prepare certificates and framing.
- Correspond with awardees.
5. Banking / Payments:
- Electronic Banking
- Verification of payments prepared by Bookkeeper
- Forward to Director/ Releasing authority.
6. Website:
- Company website articles.
- Assist with management of website.
- Review and update information, articles, etc. regularly.
Kindly be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful.
Desired Skills:
- email management
- screening of calls
- handle complaints
- administration
- website management
- travel arrangements
- payments
