About the position
Main purpose of the job:
- Management and strategic oversight of the Operations Team that provides effective operational services to the division and projects therein
Location:
- VIDA – Chris Hani Baragwanath Academic Hospital – Soweto, Johannesburg
Key performance areas:
- Set objectives and establish priorities for the Operational Team in line with company strategy and objectives
- Identify trends not addressed in current policies and procedures and formulate policies and procedures to address risks and/or shortcomings as identified
- Assist the chief people officer in maintaining effective recruiting, onboarding, and retention of employees
- Assist with establishing policies that reinforce company culture
- Develop new models and implement change where necessary
- Comply with relevant legislation and establish standards in compliance thereof
- Monitor, evaluate, and report progress and results monthly, quarterly, and annually
- Build and maintain relationships with key stakeholders, including but not limited to customers, partners, clients, and board members
- Identify areas of risk or opportunity that may shape the ongoing strategy and directions of the organization
- Monitor key metrics to ensure that budgeted deliverables are met
- Develop systems and reporting that inform financial performance and decision-making
- Ensure that sustainable, quality services are delivered to meet the needs of the community and that key performance indicators are met
- Design an operational framework where systems, people, policies, and processes are accessible and enable users to deliver on performance outcomes
- Build an operational framework that enables synergy between back-of-office functions and frontline services
- Create new solutions to improve processes, operations, and practices
- Evaluate business activities in terms of value-added impact and balance opportunities and risk
- Monitor and evaluate service delivery and supplier relationships
- Participate in and/or facilitate meetings as required to ensure good stakeholder relations
- Liaise with donors, providing necessary updates when required
- Direct and coordinate budget and financial activities within the department and scope of operations
- Effectively manage the VIDA assets (i.e. building, vehicles, and equipment) to ensure optimal and cost-effective utilization
- Liaise effectively with the Finance Team and Management regarding all financial matters
- Manage the procurement system which includes but is not limited to procurement, creditors and payments, petty cash, stock control, meetings and events, special projects, and audits
- Develop and maintain relevant administration policies and procedures within the Operations department and operations scope of work
- Implement standardized policies and procedures across the organization and projects
- Coordinate and improve administrative processes where possible
- Supervise and manage the duties of subordinates
- Ensure timely resolution of IT-related issues
- Oversee the IT Department to ensure day-to-day functionality
- Audit productivity levels of the IT department on a monthly basis and implement changes where necessary
- Conduct monthly meetings with members of the IT department and discuss strategic goals
- Comply with relevant legislation and establish standards in compliance thereof
- Develop strategic partnerships and manage supplier relationships
- Ensure operating protocols are in place for equipment and processes
- Develop strategic partnerships and manage supplier relationships
- Management of the Occupational Health & Safety Team
- Monthly reporting on accidents and incidents & mitigate risks where possible
- Oversee average resolution time for OHAS matters
- Comply with legislation related to OHAS
Required minimum education and training:
- Grade 12 with a relevant tertiary qualification
Required minimum work experience:
- Minimum of 4 years of work experience with at least 2 years of staff supervision/management experience
Desirable additional education, work experience, and personal abilities:
- Intermediate Microsoft Outlook capabilities
- Professionalism
- Strong conflict management abilities
- Time management/ability to prioritize
- High level of communication skills
- Strong organizational skills and planning/project management
- High sense of responsibility
- South decision-making ability
- Understanding of basic accounting and financial acumen
- Innovation
- Ability to be assertive but diplomatic
TO APPLY:
- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please Apply Online.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- The closing date for all applications: 17 May 2024.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
Please note:
- AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
- Wits Health Consortium will only respond to shortlisted candidates.
- Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
- AJ Personnel does not have any salary or other information regarding the position.
Desired Skills:
- Communication
- Computer Skills
- Computing
- Healthcare
- Medical
About The Employer:
The Vaccines and Infectious Diseases Analytics (VIDA) Research Unit of the University of the Witwatersrand, formerly RMPRU (Respiratory and Meningeal Pathogens Research Unit) has for over 20 years conducted numerous studies to assess the burden of and prevent vaccine-preventable diseases (VPD).Current studies and projects include infant rotavirus and BCG trials.
Employer & Job Benefits:
- Medical Aid Contribution
- Provident Fund Contribution
