OFFICE ADMINISTRATORS: OFFICE OF THE DIRECTORS

About the position

OFFICE ADMINISTRATORS: OFFICE OF THE DIRECTORS
LOCATION
Pretoria
POSITION TYPE
Fixed Term Contract - 12 Months
PURPOSE

• To render effective and efficient office administration and secretarial support services to Directors..
  QUALIFICATIONS
• Grade 12 Senior
• Certificate (NQF 4)
  EXPERIENCE
• 1 year experience
  JOB DUTIES / RESPONSIBILITIES
  Secretarial Support
• Manage the Directors' diaries
• Handle incoming calls
• Record messages
• Respond to queries by providing the required information
• Maintain internal and external stakeholder relations
• Provide secretariat support for the Director's meetings (take minutes, agenda ect.) in consideration of urgent core tasks
  Administrative Support
• Edit and format submissions, memos and other documents on behalf of the Directors
• Draft standard response on behalf of the Directors
• Maintain workflow and filing system electronically and manually.
• Respond to queries by providing the required information
• Track progress of actions, issue reminders and provide feedback to the Directors.
• Ensure that applicable processes (policies and procedures) are adhered with regard to outgoing and incoming submissions
• Prepare packs for all the meetings / workshop that the Directors attend
• Organise Directorates meetings (including logistics) and draft minutes and also support the Director with external meetings (This excludes project meetings of
• Sub directorates)
• Coordinate submission of strategic reports (PMDS, Annual Reports, Strategic Plans, Audit reports etc)

Desired Skills:

• Secretarial

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Certificate