About the position
The Candidate supports company operations by maintaining office services by organizing office operations and procedures; preparing and processing of payroll; controlling correspondence; designing filing systems and keep it updated; reviewing and approving supply requisitions; assigning and monitoring clerical functions in-house and on different producing units. Assist in HR-duties; ensure that all production units comply with export and local requirements
Payroll
- Responsible that the payroll is maintained and executed timely, accurate and according to statutory requirements.
- Handling any pay slips queries.
- Assisting production manager with queries/problems re all employees.
- SAGE
- VIP
- Cresta
Secretarial
- Organize appointments and meetings
- Maintain calendars and schedules
- Manage travel arrangements
- Prepare and distribute minutes of meetings
- Arrange and prepare presentations
- Prepare and distribute correspondence
- Compile and present special reports
Data Management
- Create and maintain databases
- Timely and correct capturing of all farm related data
- Organize retention, protection, retrieval, transfer and removal of records
- Ensure security of data
Audits and Registrations
- Continuous inspections, maintaining and complying of all audit processes:
- The collection of data, the keeping of records and the general overseeing of the audit processes of all the farming units.
- Coordination and timely registrations for the export of fruit.
Policies and Procedures
- Evaluate existing procedures
- Design and implement procedural improvements
- Prepare materials describing procedures and standards
- Communicate changes in policies and procedures
- Ensure adherence to policies and procedures by staff members
Office Efficiency
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Completes operational requirements by scheduling and assigning employees; following up on work results.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Staff Management
- Maintains office staff by recruiting, selecting, orienting, and training employees.
- Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
HR Responsibilities
- Intake of new employees
- Documentation: Disciplinary hearings, IOD’s
- Hostel responsibilities: Administrative
- General assistance to all staff
- Assist HR Manager where necessary
Financial
- Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Communication and Team Effort
- Good communication, both written and verbal, all of which must be accurate, efficient, friendly, and professional at all times.
- Interpersonal skills play a large role in being an office manager.
- You'll be required to have a positive attitude, greet visitors and engagement in teamwork and accomplishment in related results.
Please consider your application unsuccessful should you not receive a response within 2 weeks of applying.
Desired Skills:
- Administration
- Management
- Office Management
- Payroll
- Sage
- Sage VIP
- SAP Human Resource Management (HR)
About The Employer:
Our client in the Agricultural industry is looking for a HR Administrator to join their team. This individual must be driven and proactive to positively contribute towards the growth of the company.
