Girl Friday

About the position

The Receptionist will be the first point of contact for the Company and will coordinate front-desk activities, directing phone calls, and offering administrative support across the office.

Duties and Responsibilities but not limited:

• Answering calls - eloquent in English.
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answering, screening, and forwarding incoming phone calls.
• Direct visitors to the appropriate person and office.
• Ensure reception area is neat, tidy, and presentable at all times.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and sourcing quotes, etc.
• General administration and ad-hoc tasks
• Perform basic bookkeeping and data entry tasks.
• Schedule meetings and book conference rooms.
• Order lunch and serve refreshments where required.
• Complete credit applications that are required by the buyers.
• Order and manage all office supplies.
• Assist with planning events and functions.
• Supervising the facilities staff (Cleaners).

Formal Education and Experience:

• Matric (Grade 12)
• Relevant Reception / Office Administration qualification (advantageous)
• 2 or more years' reception and general admin experience.
• Proficient in Microsoft Office Suite (Basic MS Word, MS Excel and MS Outlook,).
• Own vehicle (advantageous)

Required skills:

• Warm and bubbly personality
• Excellent written and verbal communication skills.
• Customer service orientated.
• Ability to Multitask and prioritize.
• Ability to plan and organize.
• Administration skills.

Desired Skills:

• girl friday
• schedule meetings
• credit applications
• Basic Bookkeeping
• office supplies

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Grade 12 / Matric