About the position
JOB PURPOSE:
To assist the Management Representative in the Effective establishment, implementation and maintenance of the
Integrated Management System based on ISO 9000, ISO 14000 & OHSAS 18000, FSSC 22000 and KORE(Operating Requirements) Standards.
DUTIES AND RESPONSIBILITIES
JOB DESCRIPTION KEY DELIVERABLES :
- Administer processes needed for the ISO management systems & to ensure that they are established, implemented and
maintained via departmental schedules and keeping the manager updated on daily scheduled commitments. - Improve the operational systems, processes and policies in support of the organization’s mission specifically, support better
management reporting, information flow and management, business process and organizational planning. Reporting on the
performance of the quality management system and any need for improvement. - Follow up on Audit reports with complete information, if required help in typing on the report and compiling the data analysis.
- Ensure the closing of the audits take place as scheduled and the closing reports are submitted on time.
- Provide support to the M.R. in following up on the Corrective actions and Preventive actions to be implemented by the Head of Departments as required.
- Follow up on Project reports with the team leaders; communicate the Project Action plans and progress results to the required
parties. - Ensure efficient communication and follow up on QEOSH issues that require interdepartmental coordination by engaging actively with the various heads of departments. Receive External/Internal
- Correspondences for the department, dispatch to appropriate personnel, highlight urgent correspondences and ensure follow up as required.
- Maintain the Master List of Documents / Records. Ensure all Files and Documents are labeled as defined in the International Management Systems.
- Ensure effective and timely update, issue and retrieval of any new Document introduced in the System.
- Timely and effective implementation of the Internal Annual Audit Schedule.
- Conduct Internal Audits in person as Scheduled in the Annual Audit Schedule.
- Timely delivery of Reports and analysis of tasks assigned by the Manager.
- Any other responsibility assigned by the management.
KEY DELIVERABLES
- Daily update report
- External Audit closing report annually
- Monthly report of quality management system.
- Internal Audit report annually
ACADEMIC & PROFESSIONAL QUALIFICATION
Bachelor’s degree in Business Administration/ Quality Management or relevant field.
RELEVANT KNOWLEDGE / SKILS & EXPERIENCE
- 5+ years’ proven experience in driving a Quality management system in an organization and other administrative duties.
Must have previous experience in ISO & Implementation. - Trained Internal ISO Quality Auditor and must have at least 3 years’ experience in leading Audits in an Organization.
Should possess administrative and analytical skills to able to develop and assist in presenting effective reviews on departmental monthly reports. - Excellent computer skills and proficient in excel, word, outlook, and access.
- Should be able to audit data and report for the Senior Management team in power point presentations.
- Have good communication, report writing skills, leadership and decision-making skills.
- Excellent interpersonal skills and a collaborative management style.
PERSONAL ATTRIBUTES :
- Good Communication skills both verbally and in writing
- A team player
- Excellent interpersonal skills
- Unquestionable integrity and self-driven
- Knowledge of QEOSH
- Good organizational and time management skills
- Analytical and result oriented.
- Computer literacy
WORKING CONDITIONS:
? Full-time, two shifts working hours.
? Primarily work indoors, but could be sent to outdoors.
? Have their own office or shared office space.
BENEFITS & ALLOWANCES
Accommodation, Food (3 meals), Electricity, Water, Internet, biannually tickets,30 calendar days of annual leave.
Training Requirement
Client Management System
Others based on Training Need Assessment
Performance Appraisal
Monthly & Annually
Desired Skills:
- Analytical
- Audits
- Quality Assurance
- Quality Management Systems
- Time Management
