Assistant Company Secretary

About the position

Duties & Responsibilities

• Provide effective administration for all meetings.
• Draft agendas in consultation with Management and Chairperson/s, and liasise with Directors/Committee members.
• Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites.
• Ensure the timeous collation and dispatch of board packs and support to members and invitees.
• Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons and member scrutiny.
• Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings.
• Electronic recording and preservation/safegaurd of all proceedings of Board and Committees meetings.
• Prepare extracts of resolution and minutes for all Board and Committees proceedings.
• Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
• Assist Company Secretary with drafting reports to Management, Board and Committees.
• Ensure and track timely filing of all statutory returns and forms, such as annual returns, forms for the director and officers' appointments and resignations.
• Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC.
• Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best practices and principles, and related applicable legislation.
• Review of the Governance Committees mandates.
• Effective facilitation of Board processes (contribute to corporate secretariat efforts to enhance the effectiveness and functioning of the Governance committees).
• Understake any ad hoc duties as guided by the Company Secretary.

Desired Experience & Qualification

• A minimum of three year degree in relevant field (BCom, B Proc, LLB) with courses in company law or corporate governance.
• Postgraduate Diploma or equivalent in Applied Corporate Governance will be an advantage.
• Certification with the Institute of Chartered Secretaries will serve as an advantage.
• Experience in the financial services industry will serve as an advantage,
• Admission as an attorney or advocate to the High Court of South Africa would be an advantage.
• Experience in implementing strategy, plans, programmes and procedures.
• Experience in developing, implementing and delivering significant legal and policy research projects.
• Knowledge of relevant legislation (PFMA and Treasury Regulations), compliance and governance requirments.
• At least 3 years experience in a corporate secretariat environment is essential.
• Extensive experience in minute taking is essential.
• Must be proficient in MS Office.

Desired Skills:

• Secretary
• Corporate Governance
• Admin

About The Employer:

Join a stable company and utilise your secretary skills.