About the position
Our Client is looking for a Sales Coordinator/Assistant to join their team.
Location: Johannesburg
A highly organized, assertive, and detail-oriented Sales Coordinator / Assistant is required to support the Sales Manager and sales team. This role focuses on administration, reporting, follow-ups, task management, and ensuring that all sales-related functions are completed accurately and on time.
This is not a sales role. The successful candidate will act as the Sales Manager’s key support person, coordinating activities, tracking performance, and ensuring accountability within the sales department.
Key Responsibilities
- Provide administrative and executive support to the Sales Manager.
- Monitor and track sales team activities, deadlines, and outstanding tasks.
- Follow up with sales staff to ensure quotations, customer requests, and action items are completed timeously.
- Allocate and monitor tasks as directed by the Sales Manager.
- Compile and distribute daily, weekly, and monthly reports.
- Analyse sales data and highlight outstanding actions, trends, and areas of concern.
- Maintain sales trackers, customer databases, and reporting systems.
- Prepare meeting agendas, minutes, and action lists.
- Ensure accurate record-keeping and filing of sales documentation.
- Liaise with internal departments to ensure customer requirements are fulfilled.
- Assist in managing the Sales Manager’s diary, meetings, and priorities.
- Monitor staff productivity and provide feedback to management regarding outstanding tasks and commitments.
Minimum Requirements
- Grade 12 (Matric).
- Relevant qualification in Administration, Business Management, or a related field will be advantageous.
- Minimum of 3 years’ experience in a senior administrative, coordinator, or Personal Assistant role.
- Advanced Microsoft Excel skills.
- Strong report-writing and data analysis abilities.
Skills & Competencies
- Exceptional attention to detail.
- Strong organizational and administrative skills.
- Excellent reporting and analytical abilities.
- Ability to manage multiple priorities simultaneously.
- Confidence in following up and ensuring accountability for outstanding tasks.
- Strong communication and interpersonal skills.
- Ability to work under pressure and meet deadlines.
- Professional, proactive, and solution-driven approach.
- High level of accuracy and attention to detail.
- Strong time-management and coordination skills.
Advantageous
- Experience supporting senior management.
- Experience within a steel, manufacturing, distribution, or wholesale environment.
- Experience with ERP systems, CRM systems, and sales reporting.
- Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and reporting dashboards.
Ideal Candidate Profile
- The ideal candidate thrives in a structured and organized environment and has a strong focus on accountability. This individual will be highly detail-oriented, enjoy working with reports and systems, and be confident in following up with staff to ensure commitments are met. The ability to keep a busy sales department organized and ensure that all tasks are completed effectively is essential.
Desired Skills:
- Sales Coordinator
- Sales Administrator
- Sales Operations Coordinator
