Property Administrator
The Focus Group
- R Undisclosed
- Permanent Intermediate EE position
-
Bloemfontein
- Posted 06 Nov 2025 by The Focus Group
- Expires in 28 days
-
Job 2626656
About the position
Property Administrator – Bloemfontein
Location: Bloemfontein Regional Office
Division: Property Management
Reporting to: Property Manager
Purpose of the Role
To perform the full administrative function in lease preparation and conclusion, and to effectively manage arrears and tenant queries.
Key Performance Areas & Responsibilities
Tenant Administration
- Load and update tenant information on the in-house PIMS system
- Manage tenant statements including:
- Receipt allocations from bank statements
- Expiry tracking
- Interest and meter reading generation
- Manual billings, adjustments, recoveries
- Lease billings and debit runs
- Finalized statements and debit orders
- Reconciliations and query resolution
- Handle tenant turnover
- Finalize vacated tenant accounts and deposit refunds
Lease Administration
- Obtain credit checks and FICA documentation
- Raise Lease Input Summary (LIS)
- Capture leases on the in-house PIMS system
- Update lease register
- Liaise with leasing department
- Manage annual municipal and rates increases
Arrear Administration
- Follow up on outstanding payments
- Update arrears report
- Utilize company credit control service provider facilities (TPN)
- Prepare handovers to Legal Credit Controller where applicable
Property Administration
- Maintain property and unit data on the in-house PIMS system
- Notify utility companies of tenant changes and monthly accruals
- Maintain parking schedules and access discs
- Process municipal and other invoices
- Perform account reconciliations
- Consolidate monthly management reports
Skills and Competencies
Essential Attributes
- Strong communication skills
- Innovative thinking and process adherence
- Dynamic and enthusiastic approach
- Professional tenant interaction
- Effective time management
- Professional attitude and initiative
- Deadline-driven
- High attention to detail and numerical accuracy
- Experience in Body Corporate and Sectional Title administration (advantageous)
Business Skills
- Excellent interpersonal and negotiation skills
- Strong organizational and project management abilities
- Flexibility to work outside office hours for events or activations
Human Capital Attributes
- Honest and reliable
- Positive attitude and motivation
- Lead by example
- Assertive and effective communicator
- Sensitive to client and staff needs
- Ability to foster a professional office environment
- Strong moral values, empathy, and career-driven mindset
Qualifications and Experience
Minimum Requirements
- Grade 12 (Matric)
- Relevant diploma
- Strong proficiency in MS Office and relevant software packages
Experience
- Minimum of 5 years in a Property Administrator role
- Financial accounting experience
- Customer service background
- Experience in property leasing
- Proficiency in PIMS or MDA systems
Desired Skills:
- Account Reconciliation
- Adaptability
- Credit Control
- Financial Accounting
- Lease Administration
- MDA Accounting
- Organization
The Focus Group
About the agency
THE FOCUS GROUP was formed in 1989 and has offices in Johannesburg and Cape Town. We are a full service Human Resource Consulting Company, encompassing Black Empowerment joint venture partner Focus Kamoso, and offering a comprehensive range of integrated recruitment, assessment, employee relations, training and development, HR, employee benefit and payroll management services to a wide range of South African, African and international business organisations.
Our commitment is to enter into a partnership with you, the Client, which adds value to your business and profit to your bottom line, by tailoring solutions that assist you to
• Source, assess and select the best possible human resources.
• Design and implement competency based training programmes, which ensure that your employees are capable of delivering the service excellence that your clients demand, and the competitive edge which you seek to maintain.
• Create a business environment in which you manage change to your advantage and an organisational climate that allows your team to perform to its maximum potential.
• Design employee benefit and remuneration structures which ensure that your people take ownership of your business and which protect you against losing your most valuable resource to your competition.
• Implement an employee relations framework that promotes workplace harmony and minimises the occurrence of disruptive legal disputes.
Receive a daily digest of all new jobs matching this job. Your information is safe with us and you can cancel any time.
EMAIL ME JOBS LIKE THIS
Email me jobs similar to: Property Administrator
Receive a daily digest of all new jobs matching this job: Senior IT Auditor. Your information is safe with us and you can cancel at any time.
