SUPPLY CHAIN CLERK – DEMAND, QUOTATIONS AND BIDS.

About the position

Job Title:
SUPPLY CHAIN CLERK – DEMAND, QUOTATIONS AND BIDS.
 
Requirements:

• Applicants must be in possession of grade 12 Certificate.
• At least one year’s experience in a Supply Chain Management environment will be an added advantage.
• Knowledge of government’s procurement processes.
• Knowledge of Treasury regulations.
• Knowing of Supply Chain policies.
• Job related skills: Good communication (written or verbal), organization skills, good interpersonal skills, and computer (MS Package) skills.

Duties:

• Compile and consolidate demand management plan (DMP) and procurement plan.
• Coordinate and collate business/line functions and regional inputs for procurement plan.
• Conduct needs assessments by collecting and analyzing relevant data, categorizing commodities, ensuring availability of funds.
• Conduct variance, market, and industry analysis.
• Review demand management and procurement plan.
• Track all movements of specifications and terms of reference submissions.
• Render acquisition services for all goods and services procured through quotation/bid process.
• Verify requests for quotation for correctness and completeness.
• Conduct research and source service providers from the Central Supplier Database (CSD) and other relevant sources.
• Compile comparative schedules for all quotations including due diligence to ensure value for money and transparency.

 
Quotations and Bids Administration:

• Apply preferential procurement policy framework act for quotations preferences points and price. Evaluate/review quotations and submit for approval.
• Ensure that the bid/quotation processes are compliant and fully executed within the requisite legislative and regulatory framework and stipulations.
• Facilitate advertising, evaluating, and adjudicating. Provide secretarial support to the Bid Committee.
• Quality checks all submissions to Bid Committees.
• Conduct checklist and compliance of received proposals. Coordinate the evaluation of received bids through various Bid Committees.
• Prepare documentation and calculate the scores of the potential bidders.
• Prepare evaluation reports for approval.
• Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department.
• Ensure compliance and implement supply chain management policies, delegation of authority, treasury regulations and standard operating procedures.
• Provide demand and acquisition monthly and quarterly reports.
• Collate data, prepare reports and presentations for management use.
• Monitor and report on Broad-Based Black Economic Empowerment (B-BBEE)/preferential procurement spending in terms of the department targets and report on a weekly/ monthly basis on performance against the procurement plan.

Desired Skills:

• COMPLIANCE
• TRANSPARENCY
• ORGANISATIONAL SKILLS