SKA Mid - Office Administrator at NRF National Research Foundation

About the position

Postion Summary:
The SKA Mid - Office Administrator will be a crucial part of the SKA Mid Site Management Team based at the Engineering Operations Centre ([Email Address Removed] will assist the SKA Mid Site Management Team by managing the administrative aspects of various activities related to construction of the SKA Mid telescope. The SKA Mid - Office Administrator will maintain good working relationships with internal and external stakeholders to allow for clear and concise communication between the SKA Mid Site Management team and these stakeholders. The SKA Mid - Office Administrator will maintain good working relationships with internal and external stakeholders to allow for clear and concise communication between the SKA Mid Site Management team and these stakeholders.

Key Responsibilities:

• Providing secretarial and general administrative services to the SKA Mid Site Management TeamFinancial management support
• Schedule meetings and eventsSite Management Reporting / Benefits Register reporting

Minimum Qualification:

• Diploma / Advanced Certificate / NQF 6

Minimum Experience:

• 5-6 years

• National Diploma in Office / Administrative Management coupled with a minimum of two years’ experience ORNational Certificate in Office/ Administrative Management coupled with a minimum of three years’ experience

Experience:

• Demonstrated experience (preferably in the built environment/construction environment) providing assistance to Senior Managers in a fast paced and complex environment
• Demonstrated proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, ProjectDemonstrated ability to work effectively in a team environment
• Exceptional organisational skills with the ability to prioritise demands, organise tasks and work to deadlines
• Outstanding communication skills and ability to liaise with internal and external stakeholders effectively

Knowledge:

• Thorough knowledge and understanding of the work practices, processes and procedures relevant to the role, which may include broader sector/commercial awareness

Additional Notes:
Competency Requirements: Extreme Importance (Essential):Ability to provide administrative support for multiple concurrent projectsWorking knowledge of community engagementHandle travel and accommodation arrangementsLogistical supportExcellent computer skillsExcellent verbal and written skillsAbility to work under pressureAccuracy and Attention to detailEffective transfer of skills to othersWorking in a matrix structureGood understanding of AfrikaansWork to strict deadlinesHigh Importance (Desirable):Handle sensitive/ confidential informationUse MS Office (intermediate to advanced)Work to strict deadlinesAdditional Notes: Organisational ValuesThe SKA-Mid Office Administrator will be expected to demonstrate the SARAO and SKAO’s values, and to work actively to instil those behaviours in all SKA-Mid staff in South [URL Removed] values are:Diversity and Inclusion ExcellenceCollaborationCreativity and InnovationSustainabilitySARAO’s values are:Passion for ExcellenceWorld-class servicePeople-centredRespectIntegrity and EthicsAccountabilityBoth SARAO and SKAO value and respect difference and are committed to building an inclusive culture by creating an environment where you can balance a successful career with your commitments and interests outside of work. We believe that you will do your best at work if you have a work / life balance. Some roles lend themselves to flexible options more than others, so if this is important to you, please raise this during your interview, as we are open to discussing flexible working opportunities during the hiring [URL Removed] NRF website provides more details on the initiatives and activities Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant·s suitability for the position. The names and contact details of at least three referees should be provided.

Desired Skills:

• Skilled in applied field of position
• Knowledge to be relevant
• Responsible in performing duties

About The Employer:

The National Research Foundation (NRF) (wwww.nrf.ac.za) supports and promotes research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields of science and technology, including natural sciences, engineering, social sciences and humanities. The South African Radio Astronomy Observatory (SARAO) (www.sarao.ac.za) spearheads South Africa's activities in the Square Kilometre Array Radio Telescope, commonly known as the SKA, in engineering, science and construction. SARAO is a National Facility managed by the National Research Foundation and incorporates radio astronomy instruments and programmes such as the MeerKAT in the Karoo, the Hartebeesthoek Radio Astronomy Observatory (HartRAO) in Gauteng, the African Very Long Baseline Interferometry (AVN) programme in nine African countries as well as the associated human capital development and commercialisation endeavours. The Square Kilometre Array Observatory (SKAO) (www.skao.int) is a next-generation global radio-astronomy facility that will revolutionise our understanding of the Universe and the laws of fundamental physics. It is one observatory with two telescopes – SKA-Mid in South Africa and SKA-Low in Western Australia. South Africa is a co-host member of the SKAO, an intergovernmental organisation headquartered at Jodrell Bank (near Manchester in the United Kingdom) responsible for SKAO construction and operations globally.