Senior Project Manager: Veeva QMS Implementation (KG)

About the position

SCOPE OF WORK FOR SENIOR PROJECT MANAGER



 



Client has a need for a Senior Project Manager with experience in managing multiple digital technology projects concurrently and implementing large complex project/programmes, with extensive experience in Veeva QMS implementations.  



 



The scope is defined below as:

1. The Project Manager’s responsibilities will include the following:


2. 
   
   1. Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
      
      1. Identification and managing of Project dependencies and Critical Path
      
      
      
      
   
   
   
   

 

1. 
   
   1. Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
   
   
   2. Update project management governance documents
   
   
   3. Prepare and provide documentation to internal teams and key stakeholders
   
   
   4. Monitor project progress and address potential issues
   
   
   5. Act as the point of contact for all participants
   
   
   6. Organising, attending, and participating in stakeholder meetings.
   
   
   7. Documenting and following up on important actions and decisions from meetings.
   
   
   8. Preparing necessary presentation materials for meetings.
   
   
   9. Ensuring project deadlines are met.
   
   
   10. Determining project changes.
   
   
   11. Providing administrative support as needed.
   
   
   12. Undertaking project tasks as required.
   
   
   13. Ensuring projects adhere to frameworks and all documentation is maintained appropriately for the project.
   
   
   14. Document project risks and issues and follow-up on feedback and solutions.
   
   
   15. Ensure that all key stakeholders stay informed and are considered when required, e.g., GDT OpCo, Quality Manager and the ServiceNow Owner
   
   
   16. Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
   
   
   17. Create a project management calendar for fulfilling each goal and objective.
   
   
   18. Build out Statement of Work for projects with the relevant subject matter experts
   
   
   
   

 

1. The Program Management responsibilities will include the following:
   
   1.  Oversee the activities of the different project teams that are meant to work towards achieving a common purpose
   
   
   2. Make sure that project execution plans are established and executed
   
   
   3. Review and/or approve adjustments in project approaches
   
   
   4. Administer and manage budgets for the execution of different sub-projects
   
   
   5. Make sure that whatever project is being executed is carried out according to required standards
   
   
   6. Monitor and evaluate the performances of different project managers and their teams
   
   
   7. Oversee the recruitment of required qualified persons that will work in each project team.
   
   
   
   

 

1. 
   
   
   
   
   

Minimum Requirements:

Must have extensive experience in Veeva QMS implementations.



 



 

1. Requirements & Skills:
   
   1. General project management understanding and experience (PMP / PRINCE2 certification is a plus)
   
   
   2. Agile project methods, such as Scrum and Kanban boards
   
   
   3. Project administration knowledge and experience.
   
   
   4. Organisational change management: understanding the key concepts and its importance in a project
   
   
   5. Solid organisation and time-management skills
   
   
   6. Exceptional verbal, written, and presentation skills: good communication and collaboration skills
   
   
   7. Ability to work effectively both independently and as part of a team.
   
   
   8. Competency in Microsoft applications including Word, Excel, PowerPoint, Teams, SharePoint, and Outlook
   
   
   9. Knowledge of Computer Systems Validation (CSV) process is preferred.
   
   
   
   

 

1. Additional beneficial knowledge areas:
   
   1. COBIT  frameworks
   
   
   2. Quality – ISO9001 / GAMP
   
   
   
   

Desired Skills:

• PMP
• COBIT Frameworks
• Prince 2 certification
• Computer Validation Systems (CVS)
• Scrum and Kanban boards