About the position
- Responsible for providing administrative support to the Sales and Marketing department
- Invoices and Payments
- Assist Reps and Managers daily
- Compile reports for Regional Sales Managers regarding, product codes, bricks, customers and prices on an ad hoc basis.
- Compile rep and Managers local expenses Inland Managers - check, authorize, copy, cheque requisition, copies, capture and send to finance for payment.
- Handle all admin relating to country trips, bookings and confirmations and summary report
- Assist all reps and managers with queries and problems.
- Ensure Rep's PDA's are in working order all the time in order for them to do their work on a daily basis - which includes the following: (Ensuring new reps receive a PDA and sufficient training, ensure availability of spare PDA's, attend to queries,)
- Handle booking of all boardrooms for meetings
- Assist with the arrangements of conferences, meetings and cycle meetings(including National Sales Conference)
- Ensure there is always sufficient cutlery, serviettes, trays, refreshments and snacks in boardroom and replenish when necessary.
- Ensure Medpages Customer Files are updated weekly and communicate any changes via e-mail to Medpages (address, new customers, deceased customers etc) this also involves loading updates onto the management system to change details on reps PDA's.
- Ensure all relevant people making use of the courier service has access to e-waybills on the website.
- Responsible for the renewal and arrangement of petrol cards for relevant people in the Company including the filing of acknowledgements, this also involves attending to queries
Desired Skills:
- Highly Computer Literate
- Advanced Knowledge in Microsoft Word
- Excel
- PowerPoint and Outlook
- Office Publisher
- Orderwise
- Good Organisation Skills
- Financial Acumen
- Pharmaceutical Experience
Desired Work Experience:
- Less than 1 year Pharmaceutical Manufacturing
- 2 to 5 years Representative / Sales Consulting
Desired Qualification Level:
