Receptionist

About the position

A leading architectural firm, has an opportunity for a dynamic Receptionist to join their busy Cape Town studio located in Green Point.

This is a frontline position and a key role within the company.

Key Responsibilities

• Manage the switchboard efficiently and politely
• Maintain a professional image of company at all times
• Take accurate and thorough messages
• Manage the reception area ensuring a welcoming reception service to visitors, managing visitors parking and refreshments
• Liaise effectively with Partners and employees
• Provide administrative and office support and co-ordination efficiently and accurately
• Organise and co-ordinate meeting room bookings
• Responsible for managing the attendance register and reconciling against leave system to ensure accurate reporting

Skills and experience

• Grade 12 with a relevant tertiary qualification
• Minimum 5 years’ experience as a receptionist within a professional office environment
• Proficiency in using MS Office, with proven intermediate MS Excel skills
• Excellent communication skills, ability to work effectively within a team and ability to liaise confidently with all levels within the business and externally
• Excellent work ethic including reliability, commitment, impeccable attendance record and excellent time keeping
• Proactive with excellent problem-solving skills and the ability to take initiative
• Professional attitude and appearance
• Ability to work accurately to meet deadlines
• EE candidate preferably in line with our EE Plan

Desired Skills:

• Accuracy
• Administration
• Attendance Tracking
• Meeting Deadlines
• Office Administration
• Reception
• Reliability