About the position
Are you passionate about making waves in the events and project management scene? Do you thrive on creating seamless experiences and want to collaborate with a team dedicated to excellence? Look no further! Our client, a leading organization with a global presence and millions of supporters worldwide, is seeking a dynamic Project and Events Coordinator to join their team. In this role, you'll be at the heart of their mission to create exceptional experiences and forge connections worldwide.
Responsibilities:
Recruitment
- Identify suitable advertising channels and the creation of job advertisements
- Manage training day logistics (attendees, venues, technical requirements, lunch, printing)
Administration
- Prepare files for monthly imports of donations
- Generate S18A certificates for eligible donations
- Identify income from individual giving donors
Human Resources
- Manage contracting processes with fundraisers
- Ensure fundraisers have relevant company policies and manage fundraiser leave days
Field Operations
- Monitor collateral of fundraisers
- Visit the team at least once a week
- Assist in moving stand set as necessary
- Manage site relationships and manage pool car bookings
Travel
- Plan travel details (transportation, accommodation, allowances, airlines) and ensure traveler compliance with policy
- Manage booking processes for travel and external excursions
Invoices and Finance
- Handle supplier, Sales Manager, and Fundraiser invoices
- Raise purchase orders
- Manage supplier relationships and handle cash sale/donor invoicing
Event Management
- Assist with event management for donors
- Manage face-to-face fundraising events
- Handle event administration (payments, supplier documentation) and source venues
- Manage RSVP list and manage catering, sound, and other supplier aspects
Miscellaneous
- Source gifts and assist with supplier vetting
- Manage bulk SMS communications
Requirements:
- ND/B Degree (Marketing/Business Management/Social Science) or similar.
- 5 years of Administration and Project/Event Management experience.
- Expertise in Microsoft Excel.
- Strong administrative and project/event management skills.
- Good planning and organizing abilities.
- High EQ and problem-solving skills.
- Team player with an energetic, passionate, and self-confident attitude.
- Strong personal values and a genuine motivation for making a positive impact.
- Self-aware, self-motivated, and open to feedback and coaching.
- Ability to influence others through compelling conversations and good interpersonal skills.
- Able to manage conflicting deadlines with attention to detail and resilience with high energy levels.
If you're ready to channel your passion for making a difference into meaningful action and be part of a dedicated team working towards a brighter future, send your CV to [Email Address Removed] or [Email Address Removed] or apply directly.
Please note: We will only contact those that are shortlisted.
Desired Skills:
- Administration
- Client Service
- Data Management
- Event Coordination
- Finance
- Fundraising
- Human Resources Procedures
