About the position
Our client is currently recruiting for a Project Administrator with +10 years' experience in the Oil & Gas, Petrochemical or similar sector of the industry. The successful candidate will be responsible for but not limited to the following:
- Provide guidance and direction to less experienced administrators and other staff.
- May act as a lead, coordinating and facilitating the work of others.
- Assist project team with day-to-day support of the project or site.
- Organize and expedite flow of work through project or site and initiates follow up action.
- Maintain knowledge of project status, scheduling requirements, and departmental operations/procedures.
- Assist with setup, development, and coordination of site-specific PMP and PIFs.
- Set up and maintain hard copy and electronic site file directories.
- Issue and approve access to shared project drives and websites.
- Ensures the correct functioning of facilities, office and/or business support services.
- Perform clerical, administrative, and general office duties including transcription, typing, and recording.
- Ensure reports and documents follow company and project standards and quality.
- Manage project specific forms and instructions.
- Coordinate, schedules, and prepare information for meetings and appointments.
- Assist field operations with completion of daily time sheets.
- Assist with onboarding/orientation of personnel.
- Assist with internal and external project audits.
- Arrange travel, accommodations, and car rentals.
- Prepare letters and memoranda for manager's review.
- Gather data and material information to be billed.
Requirements
- Five years of project/admin experience in the Engineering and Construction industry.
- At least 10 years of project/admin experience.
- Proficiency with MS Projects, MS Suite and Oracle.
- Possess effective planning and organizational skills.
- Must have valid driver's license
- Ability to handle multiple tasks and changing priorities in a fast-paced environment.
Desired Skills:
- Multi-tasking
- Coordinate Meetings
- Project administration
- Document Distribution
Desired Work Experience:
Desired Qualification Level:
