Procurement Coordinator

About the position

Main purpose of the job:
To ensure orders are made timeously to supply customer service whilst controlling cost and controlling stock on the floor. Knowledge of Steel / Roofing equipment and manufacture is crucial for this role. Please do not apply for this role unless you fulfil these requirements.
Reporting to the Procurement Manager.

Requirements:

• Matric (minimum)
• Diploma and or Degree Purchase Management
• At least 5 years' experience in a similar position within the steel / roofing industry is essential, which is inclusive of purchasing (local & imports) and inventory management
• Microsoft Proficiency
• Excellent understanding and working knowledge of Syspro
• Knowledge of Steel / Roofing equipment and manufacture
• Strong negotiating skills are essential
• Analytical skills are essential
• Excellent interpersonal skills, ability to negotiate and communicate on all levels are all essential skills to execute this position successfully
• Service excellence to internal customer and to a lesser extent external customers is not negotiable, be a team player who can make difficult decisions in the best interest of the group
• Advanced Excel skills
• Aptitude for figures and the ability to manage a budget
• Inventory Management
• Knowledge of Steel supply and Steel Quality
• Knowledge of roofing or similar products and Raw Material used in Steel Metal Industry
• Excellent oral and written communication skills
• Persuasion and Negotiation Skills - ability to get best pricing
• Conflict Resolution Skills - manage realistic deadlines expectations for procurement with internal stakeholders
• Ability to Prioritize according to the business needs and urgency
• Meeting deadlines without compromising cost and quality of products
• Ability to build strong relationships with suppliers and internal stakeholders
• Problem solving and proposing a workable solution
• Experience of working in a Manufacturing environment and liaising with all levels of employees and stakeholders
• Good communication skills with both external parties and business audiences

Responsibilities and duties:

• Capture Purchase orders on Syspro
• Ensure that physical stock corresponds with inventory stock on Syspro
• Place coil and flat sheets purchase orders for all branches
• Provide Daily, Weekly and Monthly reports on all Sales Orders that are still pending in Production and Sales due to lack of raw material
• Communicate delivery date and any delays in receiving orders to the relevant stakeholders
• Liaise with Suppliers on progress of purchase orders and update the purchase order dates on Syspro accordingly
• Liaise with Suppliers on coil and flat sheet availability upon requests by the branches
• Liaise with Planning on Coil due dates upon requests from them
• Liaise with Sales within 2 hours of their requests daily
• Maintain and update prices on purchase orders on the Syspro System to the latest pricelist given by the Head of Supply Chain
• Arrange for Trucks to collect Coils from the branches and bring to Isando
• Create SCT (Supply Chain Transfer) documents for Coil being transferred from Branches to Isando
• Offer Sales alternative products if there is no stock availability on the product they have requested
• Resolve any queries pertaining to material on the same day
• Maintain and update the Outstanding Purchase order files on a weekly basis
• Create Purchase orders for slitting and de-coiling requests and arrange to send the coils out to Supplier

Desired Skills:

• Syspro
• Steel
• Roofing
• Purchase orders
• Coil and flat sheets
• Supply Chain Transfers
• Sales Orders
• Steel supply
• Steel quality
• Negotiations

Desired Work Experience:

• 2 to 5 years [other] Manufacturing, Production & Trades
• 5 to 10 years Purchasing & Procurement

Desired Qualification Level:

• Diploma