About the position
A non-profit conservation organization is seeking an HR and Payroll Officer to join their team in Stellenbosch.
Payroll Administration
- Manage an in-house payroll system, including maintenance and control of payroll specifications.
- Ensure accurate and timely execution of payroll.
- Capture payroll changes, earnings, and deductions on Sage 300 People.
- Prepare and reconcile internal payroll reports, ensuring compliance with various tax authorities.
- Respond to payroll queries.
- Coordinate with HR to ensure accurate and timely processing of new hires, terminations, promotions, and transfers in the payroll system.
- Generate and distribute payroll reports to management and relevant departments.
- Collaborate with Finance to reconcile payroll accounts and resolve any discrepancies.
- Stay updated on changes in payroll regulations and laws to ensure compliance and accuracy in payroll processing.
- Assist in the preparation and submission of statutory payroll-related reports and returns.
- Maintain confidentiality and security of payroll information and records.
Contract Administration
- Track contracts for extension as well as checking valid work permits, passports, and visas.
- Draft and distribute visa & confirmation of employment Letters.
- Complete staff resignation process.
- Draft and distribute salary adjustment letters.
Benefits Administration
- Assist and guide employees regarding employee risk benefits to which they may be entitled.
- Assist and guide employees regarding claims processes for disability, IOD claims and where appropriate, medical insurance claims.
- Facilitate the enrollment of employees in medical aid and retirement fund programs, ensuring accurate and timely processing of applications.
- Collaborate with employee to disseminate comprehensive benefits information to employees during the pre-boarding process, ensuring they are aware of available benefits and entitlements.
- Ensure employees sign all necessary benefits documentation and submit it to relevant service providers in a timely manner, maintaining accurate records of all transactions.
- Act as a point of contact for employees regarding the benefit program, addressing queries, providing clarification, and offering support as needed.
- Liaise with external benefit providers, such as insurance companies and retirement fund administrators, to coordinate the administration of benefits and resolve any issues or discrepancies.
- Stay informed about changes or updates to benefit programs, regulations, and compliance requirements, ensuring adherence to relevant laws and policies.
- Continuously evaluate and enhance the benefits administration process, seeking opportunities for automation, efficiency improvements, and cost savings.
Leave Administration
- Manage the accrual and taking of leave on multiple platforms.
- Generate standard and customized reports.
- Extract and distribute month-end payroll and staff movement reports.
- Extract and report Employment Equity data annually.
- Preparation and submission of monthly and annual foreign statutory and employee benefits returns.
- Liaise with the software vendor timeously if a customized report needs to be built into the system.
- Governance and Monitoring
- Maintenance of complete and accurate employment database information and payroll database.
- Assist with annual payroll audits (external auditors).
- Conduct regular audits of payroll data to ensure accuracy and compliance with company policies and legal regulations.
Employee Self Service (ESS)
- Manage the setup, configuration, and maintenance of the Employee Self-Service (ESS) system.
- Ensure accurate and timely data entry into the ESS system, including, but not limited to payslips and IRP5s.
- Provide training and support to employees on how to use the ESS system effectively.
- Monitor and troubleshoot any issues or errors related to the ESS system, working closely with IT support or software vendors to resolve technical issues promptly.
- Conduct regular audits of ESS data to ensure accuracy and completeness, identifying and correcting any discrepancies as needed.
- Stay informed about updates or changes to the ESS system, attending training sessions or webinars as necessary to maintain proficiency in system functionality.
- Act as a liaison between employees and the People Department for ESS-related inquiries or assistance, providing prompt and courteous support to resolve issues and answer questions.
- Maintain confidentiality and security of employee data within the ESS system, following established protocols and procedures to safeguard sensitive information.
- Generate reports and analytics from the ESS system to support payroll processing, auditing, and compliance reporting requirements.
- Continuously seek opportunities to improve and optimize ESS system processes and functionality, proactively identifying areas for enhancement or automation to streamline payroll administration tasks.
Requirements - Relevant qualifications and 10 year of payroll administration experience essential
- Proficiency in Sage 300 People Payroll and HR Administration systems is a must.
- In-depth knowledge of payroll processes, supported by understanding of statutory requirements, and employment, benefits, and tax legislation.
- Knowledge related to SADC countries and local currencies would be an advantage.
- Proficiency in all modules of MS Office 365 Professional, which includes SharePoint and MS Teams is essential.
- Experience using Microsoft Dynamics 365 would be an advantage
- High degree of integrity and confidentiality, and excellent communication and interpersonal skills
- Highly numerate, well organized, and able to work to deadlines under pressure.
- Must be able to work as part of a team.
Desired Skills:
Desired Qualification Level:
About The Employer:
We are passionate professionals driven to provide Payroll and HR solutions that deliver true business value to your organisation.
Our proven track record and expertise will enable you to maximise your return on investment on any Sage Payroll & HR implementation.
Partner with a Talent Team that suits your customised needs. Recruiting top talent is a powerful and reliable foundation of strength in any business. When partnered with the best recruitment team, it’s an opportunity for long-term growth, and can bring companies a competitive advantage in their industry.
Red Ember Technology is a Certified Sage Platinum Business Partner, here to support any Sage client with the extra value-added services to complement and support their Sage products.
The Red Ember Recruitment team has combined Payroll, HR and Finance industry-specific experience, customised to the Sage products, as well as vast experience supporting various other products and industries.
Red Ember Recruitment can assist on any level of recruitment, from Interns to Executive placements, bulk recruitment, response handling, or specialised headhunting.
