Operations And Admin support Officer
Progressive International
- R Undisclosed
- Contract Senior position
- Rivonia
- Posted 14 Apr 2024 by Progressive International
- Job 2561198 - Ref JHB001245
About the position
Coordinating all admin activities. Making decisions to improve general office Administration, handling and managing different aspects of the office from Admin support, accounts, Visitors support, Security, accommodation management. Innovative solutions in resolving challenges through process improvements to increase efficiency and ensure the office operates smoothly and efficiently. Supervise the work of the office, administration, or service support to ensure adherence to quality standards, deadlines and proper procedures correcting errors or problems. Minimum Education, Experience and Core Competencies:
Implementing administrative improvements as directed in order to improve operational effectiveness and efficiency
Monitor and ensure compliance with policies procedures and service standards in conjunction with management
Maintain records of inventory, personnel orders, supplies, or maintenance
Determine office support requirements, such as facility details, staffing needs, or safety or maintenance plans.
Reconciles various expenditure reports to source documents; and file documents and reports.
Assists in the preparation of budgets, and cost reports.
Inform management and compile reports/summaries on activity areas
Reconciling and reporting any discrepancies found in the records
Producing a variety of reports
Establish team atmosphere through leadership and team collaborative activities
Utilize corporate support resources to deliver tactical and operational support by ensuring effective delivery
Keeping Management informed by reviewing and analyzing special reports; summarizing information; identifying trends
Control, organize, motivate, and develop all subordinates so as to meet KPI and other company objectives
Provide direction and motivation. Seek, develop, and apply where/when possible, new/improved methods of approach to the business process to ensure continual conformance, simplification, and improvement to all facets of the office administration
Manage Joburg expatriates and business visitors and coordinate suitable accommodation, transport & Security;
Serve as point of coordinating cross-organizational practice support i.e. team building and training events and reporting
Contributes to team effort by accomplishing related results as needed
Desired Skills:
- administration and business operations
- mandarin speaking
- Strong planning
- critical thinking
- PROBLEM SOLVING
Desired Work Experience:
- 5 to 10 years
Desired Qualification Level:
- Degree